Development Associate Development Services

bmc; United States; Sur place; USD 29 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision coverage

401(k) with match

Paid time off and discretionary annual

Résumé du poste

BMCHS is seeking an entry-level Development Associate to provide essential administrative and operational support to the Development Services team in a fast-paced nonprofit setting.

You will manage scheduling, invoice processing, budget tracking, RENXT data entry, and donor receipt processing while assisting with onboarding, office logistics, and event support to ensure accurate records and timely service.

Qualifications

• Associate degree and 1-3 years of administrative, office, or customer-service experience.
• Preferred: Bachelor's degree.
• Experience in a healthcare, nonprofit, or fundraising environment.
• Prior exposure to CRM systems or database tools.

Responsabilités

• Provide day-to-day administrative support for executives and department leaders, including scheduling and meeting logistics.
• Assist with core financial processes such as processing invoices, POs, and monthly expenses; support budget tracking.
• Coordinate staff onboarding/offboarding and maintain department documentation.
• Prepare donor receipts and acknowledgment mailings in partnership with Stewardship teams.
• Use Asana to track tasks, deadlines, and project workflows.
• Update SOPs, process documents, templates, and shared resources for consistency.

Connaissances

Strong organizational skills

Attention to detail

Strong verbal and written communicatie

Confidentiality and professionalism

Formation

Associate degree

Bachelor's degree preferred

Outils

RENXT CRM

Asana

Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint/SharePoint)

Description du poste

Position Summary

The Development Associate, Development Services provides essential administrative, financial, data and operational support to ensure the department runs smoothly and efficiently. This entry-level role supports the Development Services team through scheduling and meeting coordination, invoice and payment processing, budget tracking and reconciliation support, RENXT data entry, and donor receipt processing. This role will also support the day-to-day management of the Development Office, including office management activities such as maintaining and ordering supplies, maintaining department level documentation, facilitating staff onboarding and off boarding, and coordinating office logistics, and providing administrative and logistical support for Development events and other departmental activities as needed. The position plays a foundational role in maintaining accurate records, supporting operational workflows, updating documentation, and reinforcing the team's commitment to timely, high-quality service across the Development organization.

Position Details

• Position: Development Associate
• Department: Development Support
• Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES

• Provide day-to-day administrative support for the Executive Director, Development Services, the Development Services team, and other department leaders, including scheduling, handling meeting logistics (e.g., agenda generation, room management, food ordering), and follow-up.
• Assist with core financial processes such as processing invoices, maintaining purchase orders, submitting the monthly department credit card expenses, and supporting routine budget tracking.
• Coordinate Development Staff on/off boarding; update documentation, maintain processes, schedule onboarding meetings, etc.
• Prepare and process donor receipts and acknowledgment mailings in partnership with Stewardship and Gift & Fund Management.
• Use Asana to track tasks, monitor deadlines, support project workflows, and help maintain team visibility into in-progress work.
• Assist with updating and organizing SOPs, process documentation, templates, and shared resources to support consistent operational practices.
• Support Development Services in monitoring inbox and phone line; triage questions and direct staff, donors, and internal partners as needed.
• Assist with office management tasks such as supply ordering, file organization, and maintaining shared resources and templates.
• Support team and department meeting activities, including slide creation, partnering with leaders to set the agenda, booking the meeting rooms, ordering food, etc.
• Capture notes and next steps for recurring meetings and support coordination of agendas, materials, and follow-up item
• Perform additional administrative duties as needed to support efficient departmental operations

Job Requirements

• Associate degree and 1-3 years of administrative, office, or customer-service experience; or equivalent combination of education and experience.
• Preferred: Bachelor's degree.
• Experience in a healthcare, nonprofit, or fundraising environment.
• Prior exposure to CRM systems or database tools.

Knowledge, Skills & Abilities (KSAs)

• Knowledge of basic administrative practices, scheduling, and office operations.
• Skill in using Microsoft 365 (Outlook, Teams, Word, PPT, Excel, SharePoint) to manage calendars, documents, and communication.
• Ability to perform accurate data entry in CRM systems; RENXT experience a plus.
• Ability to learn and use task management tools such as Asana to track deadlines and workflows.
• Strong organizational skills with the ability to prioritize tasks and support multiple stakeholders.
• Attention to detail and accuracy, especially in data, documentation, and receipt processing.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work collaboratively in a fast-paced, operational environment.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

Compensation Range: $21.39- $30.05 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advanc