Development Tenant Coordinator

SimonCRE; Scottsdale, Northern (AZ, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

SimonCRE in Scottsdale, AZ is seeking a Tenant Coordinator to act as the primary liaison between Construction, Leasing, Property Management, and Development, guiding tenants from pre-lease signing through store opening.

You will monitor tenant construction progress, review plans, coordinate permits and COIs, and ensure lease requirements are met to support a timely, successful launch.

Qualifications

• Strong knowledge of commercial retail properties and leasing processes.
• Experience with site plans, drawings, codes, and contracts.
• Experience managing commercial construction projects; general contracting a plus.
• Outstanding organizational skills and ability to meet deadlines.
• Excellent communication skills for clear information exchange.
• Proficiency with Google Sheets/Docs, Microsoft Word and Excel; Yardi preferred.
• Valid driver’s license.

Responsibilities

• Coordinate tenants from pre-lease through store opening, ensuring timely communications.
• Track construction progress, review plans, and ensure lease compliance.
• Oversee permit approvals, signage, and COI collection with the Property Manager.
• Manage NOD letters, TIAs, COs, and schedule alignment with the Construction team.
• Conduct regular site visits to monitor progress until CO or occupancy.

Skills

Retail leasing

Organizational skills

Communication skills

Google Sheets

Google Docs

Microsoft Word

Excel

Yardi

Construction knowledge

General contracting

Attention to detail

Driver's license

Education

High school diploma or equivalent

Tools

Mac iOS

Job description

The Tenant Coordinator serves as the primary liaison between Construction, Leasing, Property Management, and Development, guiding tenants from pre-lease signing through store opening. This role ensures seamless communication, monitors tenant construction progress, and facilitates lease compliance to support a successful and timely store launch.

• Share final construction plans with tenants before or shortly after project handoff to Construction.
• Track and review tenant plans, ensuring a smooth transition from Development to Construction.
• Monitor and review tenant permit approvals.
• Oversee tenant signage approval, ensuring compliance with city requirements.
• Prepare and track Notice of Delivery letters, aligning key dates with the Construction schedule.
• Provide tenant construction rules and regulations if not included in the lease.
• Ensure tenant GC compliance with COI requirements.
• Coordinate tenant turnover upon the landlord’s C of C, facilitating pre-construction meetings.
• Collect and verify tenant COIs in coordination with the Property Manager.
• Prepare tenant turnover letters, coordinating with the Property Manager.
• Oversee tenant construction progress, conducting regular site visits and ensuring compliance until the tenant’s C of O is obtained.
• Process Tenant Improvement Allowance (TIA) package requests.
• Track change orders (COs) affecting TIA, collaborating with the Property Manager to update Yardi and internal records.

Marginal Duties:

• Assist with asset stabilization post-delivery.
• Manage Tenant emergency response and warranty issues.

Qualifications:

• Strong understanding of commercial retail properties and retail leasing processes, including lease interpretation.
  • Knowledge of commercial and retail construction, including site plans, architectural drawings, building codes, and contracts.
  • Experience managing commercial construction projects; general contracting experience is a plus.
  • Exceptional organizational skills to manage multiple projects and meet deadlines.
  • Excellent communication skills for clear and accurate information exchange.
  • Proficiency in Google Sheets, Google Docs, Microsoft Word, and Excel (required); Yardi experience preferred.
  • Strong attention to detail.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description outlines primary responsibilities and qualifications but does not encompass all tasks or requirements. Additional duties may be assigned as necessary.

The ideal candidate should have a positive, can-do attitude and…

• Be First. Be Fast. Persist. Plain and simple: we’re responsive, quick to act, and we tirelessly fight through everyday challenges.
• Do More. Be More. We believe that if we’re not exceeding expectations, we’re not doing enough. On every level, we do more because that’s how we’re wired.
• Be Direct. Show Respect. We’re straight shooters when it comes to our clients and team. Honesty and respect go a long way in the world of business. And life.
• Be Flexible. Embrace Change. Every day is a new day with new challenges. We know that’s just how the world works. So, we’re always prepared to adapt in order to succeed.
• Be Inspired. Be Proud. We’re motivated to do work that inspires us. We have pride and passion in everything we do.
• Say It. Own it. Accountability is key here at SimonCRE. So, we say what we mean and do what we say.
• Dream Up. Team Up. We dream big and work together to make things happen. Around here, we KNOW teamwork makes the dream work.
• Be Helpful. Build Trust. When people think of us, we want them to think of a company that is nothing but helpful.

Supervisory responsibilities-

None

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General office environment
• Frequently works in outdoor weather conditions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for long periods of time
• Minimal lifting and carrying up to 25 pounds

Travel Required-

Yes. Frequent, local travel is required.

Required Education, Experience, Licenses

• High school diploma or equivalent required
• 3+ years commercial real estate experience required
• Proficiency with Microsoft Office, including Word and Excel, as well as Google Suite, calendar management, and general technology is required
• Experience with Mac iOS is a plus
• Valid Driver’s License

SimonCRE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.