Development Associate

Greater Philadelphia Cultural Alliance; Pennsylvania; On-site; USD 40,000 - 50,000; Full time

Job summary

Fleisher Art Memorial in Philadelphia seeks a Development, Membership, and Communications Support to join our on-site team. You will manage the development database, prepare donor acknowledgments, and assist with grant reporting and communications.

The role supports membership, events, and board activities, coordinating calendars, preparing reports, and engaging donors with courteous service. A four-year degree and strong writing are essential.

Qualifications

• Four-year degree or equivalent experience.
• Two years of development and/or marketing administrative experience.
• Excellent written and verbal communication; diplomatic with donors.
• Strong tact, discretion, and ability to handle confidential information.
• Excellent organizational skills with multitasking and deadlines.
• Strong customer service for donors and members.
• Proficiency with Microsoft Office.
• Occasional weekends or evenings for events.
• Commitment to equity and Fleisher’s mission.

Responsibilities

• Own development database records, including gift entry and reporting.
• Prepare weekly donor acknowledgments and reports; support audits.
• Support grant reporting and donor research per supervisor.
• Create and roll out mailed donor appeals.
• Assist communications: member newsletters, board emails, and staff communications.
• Serve as liaison to Board; assist with board minutes and packets.
• Support membership drives at events; send welcome packets and cards.
• Coordinate development-related meetings and calendar logistics.
• Answer inquiries by phone/email; interact with donors.
• Support events: fundraising, stewardship, galas, exhibitions.
• Assist design and social media; office management tasks.

Skills

Excellent communication

Discretion & confidentiality

Organizational skills

Customer service

MS Office proficiency

Evenings/weekends availability

Equity commitment

Education

Bachelor's degree or equivalent

2 years dev/marketing admin experience

Tools

Microsoft Office

Job description

Reports to: Director of Development and Communications

Position Classification: Exempt, Full-time

Work Location: Onsite

Development, Membership, and Communications Support

• Own record-keeping in the development database, including gift entry, reporting, reconciliations with the finance team, and special reporting for the audit.
• Prepare weekly donor acknowledgements and donation reports, and keep the fund tracker up to date.
• Support grant reporting and conduct donor research as directed by the Director of Development and Communications.
• Support the creation and rollout of mailed appeals throughout the year.
• Support written communications such as the monthly member, neighborhood, and staff/faculty communications, and regular board emails.
• Serve as a liaison to the Board of Directors and provide administrative support for board meeting minutes, board packets, and regular board communications.
• Membership support – Represent Fleisher (and table) at community events, such as art openings, artist talks, and school events. Send welcome packets and membership cards, and provide phone and email assistance during busy membership times (such as during the launch of class terms and day camps).

Administrative Support

• Coordinate calendar scheduling, logistics and preparations for development-related meetings, and support other teams and projects as they relate to development.
• Answer general development phone and email inquiries, and assist and interact with donors (via phone, computer, and face-to-face).
• Provide administrative support in all aspects of advancement, including formatting of reports, grants, and presentations.
• Provide logistical support and serve on the event teams for fundraising events, donor stewardship and cultivation events, gallery openings, cultural festivals, and other Fleisher events.
• Support occasional design projects and social media.
• Support general office management tasks and internal communications as requested.

Required Qualifications:

• Four-year degree or equivalent experience.
• 2 years of prior development and/or marketing administrative experience.
• Superb communicator: effective professional writing abilities, diplomatic correspondence skills, and confident public speaking manner.
• High level of tact and discretion, with the ability to keep information confidential and to relate well to people from many different backgrounds when working with donors and board members.
• Excellent organizational skills and ability to multitask and meet deadlines.
• Strong customer service skills for phone, email, and in-person membership support.
• Proficiency with Microsoft Office.
• Ability to work occasional weekends or evenings for cultivation & donor events.
• Commitment to equity, inclusion, and Fleisher’s mission of making art accessible to all.

Preferred Qualifications

• Experience with constituent management database software (eTapestry, Raiser’s Edge, or similar CRM).
• Experience in arts/culture, community arts, museums, or education; familiarity with the Philadelphia philanthropic landscape a plus.
• Experience with minute-taking and social media; light design skills (Canva/Adobe Express).
• Working Conditions and Physical Requirements:
• Work is primarily performed on-site in an office setting.
• Some evening and weekend hours for donor/member events and meetings.
• Prolonged computer use, meetings, and occasional lifting/transport of materials

Salary range: $40,000 - $50,000 annually, commensurate with experience

Benefits: Comprehensive health, dental, and vision insurance; paid holidays; generous vacation accrual

About Fleisher Art Memorial

Founded in 1898, Fleisher Art Memorial is the nation’s oldest community-based art center, dedicated to making art accessible to everyone, regardless of economic means, background, or artistic experience. Located in Southeast Philadelphia, Fleisher provides affordable studio art classes, exhibitions, and community-based programs designed to inspire and empower.

Fleisher Art Memorial is an Equal Opportunity Employer and is committed to fostering an inclusive and equitable workplace. We do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, sex (including pregnancy, sexual orientation, and gender identity or expression), disability (physical or mental), genetic information, citizenship status, ancestry, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Rooted in our mission to make art accessible to all, we are committed to fostering an inclusive workplace that reflects the diversity of the communities we serve, and we encourage applications from individuals of all backgrounds, especially those from historically underrepresented groups, to apply.

Greater Philadelphia Cultural Alliance
The Philadelphia Building
1315 Walnut Street, Suite 1101
Philadelphia, PA 19107
email: [e-mail]