Development Assistant, Lawyers Division

UJA Federation of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

UJA Federation of New York's Lawyers Division seeks a Development Assistant to provide organized, personable administrative support in a fast-paced fundraising environment. This hybrid role involves coordinating meetings, processing gifts, updating donor data, and assisting with event logistics under the Campaign Director.

Bachelor’s degree and 1–2 years admin experience required; proficiency with Microsoft Office and Zoom, strong communication, and multitasking abilities are essential.

Qualifications

• Bachelor’s degree is required.
• One to two years of administrative experience.
• Proficiency in Microsoft Office (Excel in particular) and Zoom.
• Organized and detail-oriented person with ability to handle many reports and processes.
• Strong critical thinking and analytic abilities.
• Excellent interpersonal, communication, and organizational skills.
• Team player and willing to participate in cross-division initiatives and events.
• Proactive with a flexible, fast-paced work style.

Responsibilities

• Schedule and provide administrative support for key events, committees, meetings, and affinity groups including logistics, materials, mail merge, attendance, and notes.
• Support communications to nonprofit organizations, lay leaders, and staff, including drafting emails and handling phone calls.
• Coordinate and execute briefings, large-scale events, and committee meetings.
• Learn UJA-Federation databases and generate giving reports; update data as needed.
• Process gifts, event registrations/payments, invoices, and expense reports.
• Provide support before, during and after meetings and events, including registration and setup/teardown.
• Manage the journal system for fundraising events and coordinate ads from contributors.
• Interface with Print Shop, Accounting Services, HR, AV, and Marketing & Communications.
• Other projects as assigned.

Skills

Critical thinking

Interpersonal skills

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Zoom

Job description

The Development Assistant supports the Lawyers Division*, which raises over $14 million annually by engaging lawyers and law firms in New York in the work of UJA-Federation.

We are looking for an organized, personable, and thoughtful applicant to provide essential administrative support. The right candidate is a confident, independent thinker with strong computer, organizational, and data-management skills. To be successful, this person must be able to work and collaborate effectively with the Lawyers Division team members and the broader UJA team, both volunteer and professional. The activities of this division are fast-paced and high-energy, therefore this role requires a team player with the ability to multi-task, troubleshoot, and be a forward-thinker.

This job is an opportunity to work in a warm and supportive environment for the largest local philanthropy in the world.

*Note: legal experience not required. This is a position in the fundraising department.

Major Responsibilities:

• Schedule and provide administrative support for key events, committees, meetings, and affinity groups – including meeting and event logistics, materials preparation, mail merge communication, attendance, and note-taking.
• Support with communications to various constituents including nonprofit organizations, lay leaders, and professional staff of the Lawyers Division, including the Director and Assistant Director. This includes drafting emails and answering phone calls.
• Coordinate and take initiative in the planning and execution of briefings, large-scale events, and committee meetings.
• Learn UJA-Federation databases and be ready to thoughtfully execute searches, pull and create giving reports, as well as update data as needed.
• Process gifts, event registrations/payments, request and generate invoices, and complete expense reports.
• Provide support before, during and after meetings, events, and programs. This may include working registration, collecting payments, distributing literature, and helping with set up/tear-down.
• Manage the journal system for fundraising events and coordinate ads from contributors.
• Interface with various UJA-Federation departments such as the Print Shop, Accounting Services, Human Resources, Audio & Visual, and Marketing & Communications.
• Other projects as assigned.

Qualifications & Competencies:

• Bachelor’s degree is required.
• One to two years of administrative experience.
• Proficiency in Microsoft Office (Excel in particular) and Zoom.
• Organized and detail-oriented person, who can keep a handle on an extensive number of simultaneous reports, processes, and procedures.
• Strong critical thinking and analytic abilities.
• Excellent interpersonal, communication, and organizational skills.
• Team player, willing to participate in cross-division initiatives and events.
• Problem-solver with meticulous attention to detail.
• Friendly and enthusiastic presence.
• Has a sense of humor and is unfazed by demands for quick turnaround on assignments.
• Proactive work ethic and common sense.
• Comfort and confidence in prioritizing work in a fast-paced environment.
• Flexibility to work at events and programs when required, which may be outside of normal business hours.

Salary Information:

The salary for this role is $50,000 annually.

Reporting Information:

This role reports to the Campaign Director, Lawyers Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.