Development Assistant, Lawyers Division

United Jewish Appeal-Fed of Jewish; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

United Jewish Appeal-Fed of Jewish in New York seeks a Development Assistant to provide essential administrative support to the Lawyers Division. The role emphasizes data management, communications, and event coordination in a fast-paced fundraising environment.

The position is hybrid, with three in-office days per week (Mon, Tue, Thu). Bachelor’s degree required and 1–2 years of administrative experience; proficiency in Microsoft Office, Excel, and Zoom is essential.

Qualifications

• Bachelor’s degree is required.
• One to two years of administrative experience.
• Proficiency in Microsoft Office (Excel in particular) and Zoom.
• Organized and detail-oriented with ability to manage multiple reports and processes.
• Strong critical thinking and analytic abilities.
• Excellent interpersonal, communication, and organizational skills.
• Team player willing to participate in cross-division initiatives and events.
• Flexible to work at events outside normal hours.

Responsibilities

• Schedule and provide administrative support for key events, committees, meetings, and affinity groups, including logistics, materials, mail merge, attendance, and notes.
• Draft emails and answer phone calls; communicate with nonprofit organizations, lay leaders, and staff of the Lawyers Division.
• Coordinate planning and execution of briefings, large-scale events, and committee meetings.
• Learn and use UJA-Federation databases to run searches, pull and create giving reports, and update data as needed.
• Process gifts, event registrations/payments, invoices, and expense reports.
• Support meetings and events before, during, and after with registrations, payments, literature, setup/teardown.
• Manage the journal system for fundraising events and coordinate ads from contributors.
• Interface with Print Shop, Accounting, HR, AV, and Marketing/Communications.

Skills

Organizational skills

Interpersonal communication

Teamwork

Problem solving

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Zoom

Job description

The Development Assistant supports the Lawyers Division*, which raises over $14 million annually by engaging lawyers and law firms in New York in the work of UJA-Federation.

We are looking for an organized, personable, and thoughtful applicant to provide essential administrative support. The right candidate is a confident, independent thinker with strong computer, organizational, and data-management skills. To be successful, this person must be able to work and collaborate effectively with the Lawyers Division team members and the broader UJA team, both volunteer and professional. The activities of this division are fast-paced and high-energy, therefore this role requires a team player with the ability to multi-task, troubleshoot, and be a forward-thinker.

This job is an opportunity to work in a warm and supportive environment for the largest local philanthropy in the world.

*Note: legal experience not required. This is a position in the fundraising department.

Major Responsibilities:

• Schedule and provide administrative support for key events, committees, meetings, and affinity groups – including meeting and event logistics, materials preparation, mail merge communication, attendance, and note-taking.
• Support with communications to various constituents including nonprofit organizations, lay leaders, and professional staff of the Lawyers Division, including the Director and Assistant Director. This includes drafting emails and answering phone calls.
• Coordinate and take initiative in the planning and execution of briefings, large-scale events, and committee meetings.
• Learn UJA-Federation databases and be ready to thoughtfully execute searches, pull and create giving reports, as well as update data as needed.
• Process gifts, event registrations/payments, request and generate invoices, and complete expense reports.
• Provide support before, during and after meetings, events, and programs. This may include working registration, collecting payments, distributing literature, and helping with set up/tear-down.
• Manage the journal system for fundraising events and coordinate ads from contributors.
• Interface with various UJA-Federation departments such as the Print Shop, Accounting Services, Human Resources, Audio & Visual, and Marketing & Communications.
• Other projects as assigned.

Qualifications & Competencies:

• Bachelor’s degree is required.
• One to two years of administrative experience.
• Proficiency in Microsoft Office (Excel in particular) and Zoom.
• Organized and detail-oriented person, who can keep a handle on an extensive number of simultaneous reports, processes, and procedures.
• Strong critical thinking and analytic abilities.
• Excellent interpersonal, communication, and organizational skills.
• Team player, willing to participate in cross-division initiatives and events.
• Problem-solver with meticulous attention to detail.
• Friendly and enthusiastic presence.
• Has a sense of humor and is unfazed by demands for quick turnaround on assignments.
• Proactive work ethic and common sense.
• Comfort and confidence in prioritizing work in a fast-paced environment.
• Flexibility to work at events and programs when required, which may be outside of normal business hours.

Salary Information:

The salary for this role is $50,000 annually.

Reporting Information:

This role reports to the Campaign Director, Lawyers Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.