Development Assistant

oshmanfamilyjcc; Palo Alto (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement

Free fitness center membership

Paid holidays and PTO

Job summary

The Oshman Family Jewish Community Center in Palo Alto seeks a Development Assistant to provide administrative support for fundraising activities, including event planning and logistics.

Join a small, mission-driven team that values integrity, learning, and collaboration. You will manage calendars, assist with events, coordinate with accounting, track grants in Salesforce/SharePoint, and support donor stewardship and office operations.

Qualifications

• Bachelor degree or equivalent.
• 2-3 years of progressive administrative experience.
• Experience managing complex projects with multiple stakeholders and deadlines.
• Working knowledge of Salesforce or comparable donor database/CRM system.
• Outstanding proficiency in Microsoft Office, especially Excel and Word.
• Strong organizational and project management skills with ability to prioritize a large workload.
• Be a team and collaborative player with internal/external customers.
• Mature judgment and diplomacy in handling confidential matters.

Responsibilities

• Schedule and calendar meetings, send reminders, book rooms and purchase supplies.
• Support Development Associate with fundraising event logistics and programs.
• Liaise with accounting for tracking expenses and invoices.
• Support grants management in Salesforce/SharePoint and keep grant documents up to date.
• Provide donor stewardship support (cards, flowers, packages).
• Be part of the Administrative Team and assist in office management and events.

Skills

Communication

Project management

Detail-oriented

Team collaboration

Education

Bachelor degree or equivalent

Tools

Salesforce

Excel

Word

Microsoft Office

Job description

Help turn meaningful connections into lasting impact—join the OFJCC Development team as our next Development Assistant!

Pay Range: $24-$27

The Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley. We create fun, meaningful, inclusive and joyful experiences through educational, social, cultural, spiritual, fitness and wellness programs. Join us!

The Job: Want to be a part of a fun team that works closely with the community? If so, this might be the role for you! As the Development Assistant you will provide administrative support for the fundraising activities of the Development Department. This includes, but is not limited to, support with event planning and logistics, clerical tasks and general correspondence.

Characteristics of the Development Team:

• We are a small team that is committed to high performance. You must operate with integrity and be comfortable with transparency. If you make a mistake (we all do), let the team know and learn from it. If someone else makes a mistake, call it out respectfully from a solution‑oriented perspective
• We like learners. Show us that you are learning and help us learn from you and with you. No one here knows everything
• We value freedom, flexibility and autonomy, and the team always comes first
• You have a sense of humor; the kind that builds relationships and friendships
• You love people, you’re passionate about our mission, and you’re jazzed about providing folks with opportunities to do something meaningful
• You view technology as a tool for increasing efficiency and you seek out new tools that make the team better

The Perks:

• Medical, dental, vision insurance
• Paid holidays and paid time off
• 403(b) retirement
• Free membership at our award-winning fitness center
• Unlimited access to our new R&R room - with a focus on Recovery
• Employee discount program

Benefits exceptions apply, based # hours worked per week

The Core Duties:

• Schedule and calendar meetings, send email reminders and agendas, order snacks, lunches and book rooms for meetings, photocopy, purchase supplies, file, etc.
• Support the Development Associate with logistics for fundraising activities and events, parlor meetings and other department programs (ex. Invitation, attendance tracking, nametags, catering, etc.)
• Liaise with accounting as it relates to tracking expenses, getting invoices paid on time, credit card reconciliation/receipt gathering for the department
• Support grants management process – including recordkeeping of grant materials in Salesforce and SharePoint as well as keeping current grant documents folder up to date.
• Provide support to Development Associates for donor stewardship projects (ex. birthday cards, flowers and Rosh Hashanah packages) and systems
• Serve as part of OFJCC Administrative Team cohort, responsible for shared participation in office management and OFJCC event duties

The Essentials:

• Bachelor degree or equivalent
• 2-3 years of progressive administrative experience
• Experience managing complex projects with multiple stakeholders and deadlines
• Working knowledge of Salesforce or comparable donor database/CRM system
• Outstanding proficiency in Microsoft Office, especially Excel and Word
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and project management skills with a demonstrated ability to prioritize a large and varied workload
• Be a team and collaborative team player and ability to interact with a broad spectrum of internal and external customers and business partners
• Mature judgment, diplomacy in handling sensitive and/or confidential matters
• Strong interpersonal, communication and presentation skills. Ability to communicate information clearly (written and oral)
• Commitment to continuous learning and personal growth, demonstrating a strong dedication to achieving excellence in your role through ongoing skill development, staying abreast of industry trends and acting with a high level of integrity
• Ability and desire to work independently and as a team member with the community and other employees
• Ability to work nights, weekends and holidays when needed

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