Development Assistant

Ball State University; Muncie (IN); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Tuition assistance

Paid time off

Parental leave

Health insurance

Job summary

Ball State University is seeking a Development Assistant to support Directors of Development with administrative tasks, donor communications, and travel planning. The role involves maintaining confidential information, coordinating meetings with major donors, and handling travel arrangements and expense reporting.

Ideal candidates will have an associate's degree or equivalent experience, plus at least one year in a secretarial or office setting.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• One year of secretarial, office, or related experience.

Responsibilities

• Provide administrative and secretarial support for Directors of Development; communicate with major donors, organizations, and university offices; maintain confidential information.
• Schedule and arrange meetings for Directors of Development with donors and university administrators; maintain extensive calendars.

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office (Word, Outlook, Excel)

Ball State experience

Donor relations

Job description

Position Title

Development Assistant

Compensation

$16.50 - 17.84

Department

BSU Foundation_J

Start Date

09/07/2026

About this opportunity

Join Our Team: Development Assistant

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically.

Why Join Us?

• Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission.
• Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education.
• Unified Structure: Work within a seamless organization with no barriers between key departments.
• Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.
• Impactful Work: A mission that changes lives through education and philanthropy.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring

Position Function

Organize, coordinate, and provide administrative and secretarial support for the assigned Directors of Development; communicate with major donors, organizations, and university offices; maintain and update confidential information.

Duties & Responsibilities

1. Provide administrative and secretarial support for assigned Directors of Development; compose, format, and prepare general office correspondence, reports, agendas, and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director's filing systems.

2. Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar.

3. Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation, and stewardship; coordinate all travel details; process travel authorizations; compile and submit expense reports.

4. Compile and submit weekly and monthly activity/fundraising reports for assigned directors.

5. Research donor information using university databases (Reeher, Blackbaud/NXT, Chrome River, Microsoft Office/Excel, internet search engines); compile information and produce reports; enter interactions in databases; maintain confidentiality.

6. Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors.

7. Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions, and campaign needs; answer questions and generate correspondence; prioritize major projects.

8. Enter purchase orders in JAGGAER.

9. Provide back up support for other development assistants.

10. Perform other related duties as assigned.

11. Maintain regular and predictable attendance.

Minimum Qualifications

• Associate's degree OR: 1. An equivalent combination of two years of education and related experience in secretarial science, office administration, or related field OR 2. Two years of related experience in secretarial science, office administration, or related field.
• One year of secretarial, office, or related experience.

Preferred Qualifications

• Bachelor's degree
• Additional administrative or database experience; efficient in Microsoft Office applications including Word, Outlook and Excel; prior Ball State experience; experience working with clients or donor relations.

What we offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long‑term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.