Development Assistant

bsu; United States; On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid vacation days

10 holidays a year

Parental leave

Health and dental insurance

Retirement benefits

Job summary

Ball State University Foundation is seeking a Development Assistant to organize administrative support for Directors of Development, maintain confidential donor information, and coordinate donor interactions. You will schedule meetings, prepare materials, and assist with travel arrangements.

The role emphasizes collaboration with university offices and donors, with a focus on accuracy, discretion, and teamwork within a dynamic advancement team.

Qualifications

• Associate's degree or equivalent experience in secretarial/administrative field.
• Two years related experience or one year of related work experience.
• Bachelor's degree preferred.

Responsibilities

• Provide administrative and secretarial support for Directors of Development.
• Coordinate meetings with donors and administrators; manage calendars.
• Prepare travel itineraries and process travel expenses.
• Compile and submit fundraising and activity reports.
• Enter purchase orders in JAGGAER and maintain confidential data.
• Coordinate donor events and communications.

Skills

Organizational skills

Communication

Calendar management

Discretion/confidentiality

Team collaboration

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Reeher

Blackbaud

Job description

Position Title: Development Assistant

Compensation: $16.50 - 17.84

Department: BSU Foundation_J

Start Date: 09/07/2026

About this opportunity: Join Our Team: Development Assistant

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically.

Why Join Us?

• Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission.


• Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education.


• Unified Structure: Work within a seamless organization with no barriers between key departments.


• Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.


• Impactful Work: A mission that changes lives through education and philanthropy.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Organize, coordinate, and provide administrative and secretarial support for the assigned Directors of Development; communicate with major donors, organizations, and university offices; maintain and update confidential information.

Duties & Responsibilities:

1. Provide administrative and secretarial support for assigned Directors of Development; compose, format, and prepare general office correspondence, reports, agendas, and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director's filing systems.


2. Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar.


3. Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation, and stewardship; coordinate all travel details; process travel authorizations; compile and submit expense reports.


4. Compile and submit weekly and monthly activity/fundraising reports for assigned directors.


5. Research donor information using university databases (Reeher, Blackbaud/NXT, Chrome River, Microsoft Office/Excel, internet search engines); compile information and produce reports; enter interactions in databases; maintain confidentiality.


6. Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors.


7. Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions, and campaign needs; answer questions and generate correspondence; prioritize major projects.


8. Enter purchase orders in JAGGAER.


9. Provide back up support for other development assistants.


10. Perform other related duties as assigned.


11. Maintain regular and predictable attendance.

Minimum Qualifications:

• Associate's degree OR:


• 1. An equivalent combination of two years of education and related experience in secretarial science, office administration, or related field OR


• 2. Two years of related experience in secretarial science, office administration, or related field.


• One year of secretarial, office, or related experience.

Preferred Qualifications:

• Bachelor's degree


• Additional administrative or database experience; efficient in Microsoft Office applications including Word, Outlook and Excel; prior Ball State experience; experience working with clients or donor relations.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And