Administrative Coordinator

Ball State University; Ball (AR); On-site; USD 23,000 - 25,000; Full time

Job summary

Ball State University’s Marketing Department is seeking an Administrative Coordinator to serve as the department’s operational hub, coordinating budgets, events, and office operations while supporting faculty, students, alumni, and partners.

The role emphasizes building relationships, solving problems, and delivering exceptional service in a fast-paced environment, with opportunities to lead student employees and department initiatives.

Qualifications

• Experience in office administration, management, or customer service.
• Ability to coordinate multiple priorities and communicate with diverse audiences.
• Ability to quickly learn new technologies, software, and university systems.
• Strong organizational, interpersonal, written, and verbal communication skills.

Responsibilities

• Coordinate daily administrative and operational functions with Department Chair and collaborators.
• Maintain, monitor, reconcile, and coordinate departmental budgets, purchasing, travel, and financial processes.
• Recruit, hire, train, supervise, schedule, and support graduate assistants and student employees.
• Coordinate facilities, equipment, office operations, inventory, and confidential records.
• Utilize university systems to coordinate enrollment, purchasing, travel, scheduling, and operations; learn new systems quickly.
• Serve as the primary contact for students, alumni, employers, faculty, staff, and visitors with a welcoming, service-oriented approach.
• Coordinate departmental communications via website, calendars, newsletters, forms, and social media; assist with events and recruitment.
• Build collaborative relationships across department and university with initiative and problem-solving.
• Perform other duties and maintain regular attendance.

Skills

Office administration

Prioritization

Effective communication

Technology literacy

Education

Bachelor's degree

Job description

Position Title

Administrative Coordinator

Compensation

$16.50 - 17.84

Department

Marketing

Start Date

08/31/2026

About this opportunity

Join a student-focused team in the Department of Marketing where your organizational expertise and passion for collaboration can make a meaningful impact. This role serves as the operational hub of the department, partnering closely with faculty, students, alumni, and partners to support innovative programs and exceptional student experiences. From coordinating budgets, events, communications, and office operations to leading student employees and enhancing department initiatives, you'll play a vital role in advancing the department's success.

The ideal candidate will thrive in a fast-paced environment that values continuous improvement, and exceptional service. If you enjoy building relationships, solving problems, taking initiative, and being part of a supportive community dedicated to learning and growth, this is an excellent opportunity to make a meaningful impact.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Position Function

Coordinate the daily administrative and operational functions of the Department of Marketing and the Center for Professional Selling. Working closely with the Department Chair, faculty, staff, students, and external partners, this position develops and coordinates administrative systems, supports implementation of departmental priorities, and fosters a welcoming, collaborative, and student-centered environment that advances departmental, college, and university goals.

Duties & Responsibilities

1. Coordinate daily administrative and operational functions of the department; partner with the Department Chair to anticipate administrative needs, support implementation of departmental priorities, coordinate projects, improve processes, and maintain efficient departmental operations.
2. Maintain, monitor, reconcile, and coordinate departmental budgets, purchasing, travel, Foundation accounts, procurement, and financial processes; recommend purchases, monitor expenditures, verify receipt of goods, and ensure compliance with university policies.
3. Work with Chair to recruit, hire, train, supervise, schedule, and support graduate assistants and student employees; coordinate work assignments, approve time, monitor payroll, provide coaching and professional development, and foster a collaborative team environment.
4. Coordinate departmental facilities, equipment, office operations, inventory, and confidential records; serve as liaison with university support offices to resolve operational needs.
5. Utilize university systems and technologies to coordinate enrollment, purchasing, travel, scheduling, and departmental operations; demonstrate the ability to quickly learn new systems and identify opportunities to improve efficiency.
6. Serve as the primary point of contact for prospective students, current students, alumni, employers, faculty, staff, and visitors by creating a welcoming, responsive, and service-oriented environment; communicate effectively, resolve problems, and connect individuals with appropriate resources.
7. Coordinate departmental communications by maintaining the department website, calendars, shared resources, newsletters, forms, and other communication tools; contribute to social media, recruitment, event planning, and promotional initiatives based on departmental needs and individual strengths.
8. Build collaborative relationships across the department and university; work effectively with diverse stakeholders while demonstrating initiative, sound judgment, creative problem solving, and a commitment to continuous improvement.
9. Perform other related duties as assigned and maintain regular and predictable attendance.

Minimum Qualifications

• Experience in office administration, management, or customer service.
• Demonstrated ability to coordinate multiple priorities, communicate effectively with various audiences, and work collaboratively in a team environment.
• Ability to quickly learn new technologies, software applications, and university systems.
• Strong organizational, interpersonal, written, and verbal communication skills.

Preferred Qualifications

• Bachelor's degree from an accredited institution.
• Experience in higher education or an academic office.
• Experience supervising graduate assistants, student employees, interns, or similar staff.
• Experience coordinating events, communications, websites, or social media.

What we offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.