Development and Events Coordinator

University of Maryland Medical System Corporation; La Plata (MD); On-site; USD 34,000 - 48,000; Full time

Job summary

University of Maryland Medical System Corporation is seeking an experienced events professional to plan, coordinate, and execute fundraising and internal events. You will lead committees, recruit volunteers, manage vendor relationships, and ensure cost-effective delivery from concept to reporting.

The ideal candidate holds a bachelor's degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, or related field, with at least 3 years in event planning and strong

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, or related field OR equivalent combination of education and relevant experience.
• Three (3) years of previous experience in event planning, coordination, or management.
• Familiarity with event management platforms and CRM databases (e.g., Raiser's Edge, Cvent, or similar)

Responsibilities

• Plans, coordinates, and executes events including fundraising and donor cultivation activities.
• Manages event committees, recruits volunteers, and liaison with sponsors and vendors.
• Develops and manages event budgets, ensuring cost-effective delivery.
• Maintains donor recognition processes and event databases for planning and reporting.
• Negotiates contracts and coordinates with venues, catering, decor, and AV.

Job description

Job Requirements

Plans, coordinates, and executes events, including but not limited to proprietary fundraising events, donor cultivation and stewardship activities, and assigned internal events. Manages and supports event committees, recruits and oversees event volunteers, and serves as the primary liaison with sponsors and vendors, including venues and décor providers. Develops and manages event budgets and ensuring cost-effective delivery. Maintains event databases and management platforms to support planning, tracking, and reporting activities. Collaborates closely with the foundation team.Partners with the leader to develop event strategies, goals, and success metrics.Develops, manages, and monitors events budgets, ensuring cost-effective execution.Leads event sponsorship & engagement activities, including recruitment, tracking and fulfillment in partnership with the Foundation teamCoordinates all aspects of events logistics, including facilitation of event committee meetings, volunteer recruitment and coordination, and other event-related activities.Coordinates with internal and external stakeholders on event marketing and promotional strategies, including messaging, creative/design, scripts, video content, and social media promotion.Maintains accurate and timely donor recognition process through internal (publications, signage, acknowledgement letters/receipts) and external (media) resources.Manage event platforms and databases to support registration, tracking, and reporting.Creates and maintains detailed event planning timelines; ensures adherence to key milestones and deadlines.Negotiates contracts and serves as the primary point of contact for all event vendors (e.g., venue, catering, décor, AV).Perform all other duties as assigned.

Work Experience Education & Experience - Required

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, or a related field OR equivalent combination of education and relevant experience. Three (3) years of previous experience in event planning, coordination, or managementExperience working with vendors, volunteers, and cross-functional teamsFamiliarity with event management platforms and/or CRM databases (e.g., Raiser's Edge, Cvent, or similar)

Benefits

Pay Range: $24.89 - $34.84