Events Manager

Planned Parenthood of the Pacific Southwest; San Jose (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Planned Parenthood of the Pacific Southwest is seeking a dedicated individual to lead the strategic development, management, and implementation of fundraising events. This role requires at least five years of experience in fundraising within a non-profit setting, excellent organizational and communication skills, and the ability to manage multiple projects efficiently.

The ideal candidate will work closely with event committees and supervise event teams to ensure successful execution while maintaining high standards of detail and performance.

Qualifications

• Minimum of five years fundraising experience in a non-profit setting.
• Demonstrated ability to manage multiple projects simultaneously.
• Extremely organized, precise, and detail-oriented.

Responsibilities

• Lead strategic development and implementation of fundraising events.
• Develop and manage event budgets and performance indicators.
• Supervise Events Specialist and Associate, ensuring event success.

Skills

Fundraising experience

Oral and written communication skills

Organizational skills

Interpersonal skills

Microsoft Office proficiency

Ability to manage multiple projects

Tools

Fundraising software

Database management systems

Job description

Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.

• Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
• Create and manage event budgets, reporting, and post-event analysis
• Serve as key member of event committees
• Supervise Events Specialist and Event Associate positions
• Adhere to affiliate policies, procedures and practices
• For c4 events, create reports that conform with proper campaign contribution compliance regulations
• Manage event talent, honorees, and outside consultants
• Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
• Lead signature event meetings in close collaboration with the Event Consultant
• Create and manage departmental events calendar
• Review and approve vendor contracts from business perspective
• Ensure timely insurance and payment of vendors
• Ensure collaboration with the Safety & Security Team to ensure event safety
• Create and manage individual and corporate sponsorship packages for events
• Track event payments in online system and liaise with finance to ensure timely payment
• Assist in the recruitment and management of events volunteers
• Assist with on-site production, set up and clean up for events as necessary
• Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team

NON-ESSENTIAL DUTIES

• Works with/supervises volunteers/interns as applicable.
• Performs other duties as assigned.

QUALIFICATIONS

Ability to perform the duties described above. A typical means of acquiring those abilities would be:

• Minimum of five years fundraising experience in a non-profit setting.
• Excellent oral and written communication, presentation and interpersonal skills
• Outcome-driven, with the ability to respond to changing circumstances and priorities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) required. Database experience a plus.

REQUIREMENTS

Knowledge of professional practices and theories of fundraising.

Supervisory and team building skills

• Ability to prepare budgets, plans and financial reports.
• Extremely organized, precise, and detail-oriented
• Demonstrated ability to manage multiple projects simultaneously.
• Excellent decision-making, priority-setting and organizational skills.
• Ability to work in high stress environment.
• Familiarity with fundraising software.
• High energy, flexibility, demonstrated creativity
• Ability to take direction and work as a team member, while maintaining a positive outlook under pressure.
• Excellent and effective writing, proofreading, and verbal communication skills.
• Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups.
• Ability to maintain confidentiality.
• Availability to work nights, weekends, and travel as needed.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.