Development Administrator

Milwaukee Rep; Milwaukee (WI); On-site; USD 41,000 - 50,000; Full time

Job summary

Milwaukee Repertory Theater is seeking a Development Administrator to support the Development Department's day-to-day operations, including donor communications and special events. The role reports to the Director of Annual Giving and provides administrative support across the department.

Salary: $45,000. Responsibilities include coordinating meetings, preparing materials, donor research, list pulls, campaign tracking, and event staffing. Evening/weekend availability is expected for events.

Qualifications

• Excellent writing, editing, and proofreading skills for donor communications.
• Ability to communicate effectively with donors, board members, colleagues, and partners.
• Strong organizational skills with attention to detail.
• Experience with donor databases/CRM; Tessitura preferred.
• Ability to manage multiple projects and deadlines; occasional evenings/weekends.

Responsibilities

• Assist with Chief Development & Strategy Officer: scheduling, donor communications, meeting materials, research, confidentiality.
• Assist with Annual Giving: mailings, donor lists, campaign tracking, stewardship, and grant materials support.
• Support Gala Auction Committee: scheduling, communications, and donor/item tracking.
• Provide on-site support for Development events, including evenings/weekends.
• Serve as a professional contact for donors and Development constituents.

Skills

Writing

Editing

Communication

Organization

Discretion

Time management

MS Office

Tessitura

Tools

Tessitura

Microsoft Office

Job description

POSITION SUMMARY:

The Development Administrator works to support all activities of the Development Department at Milwaukee Repertory Theater and will play an integral role in the day-to-day development operations of an active LORT regional theater. Reporting to the Director of Annual Giving, this full-time position provides administrative and operational support across the Development Department, including support for the Chief Development & Strategy Officer, Annual Giving, Institutional Giving, donor communications, and special events.

DESCRIPTION

POSITION SUMMARY

The Development Administrator works to support all activities of the Development Department at Milwaukee Repertory Theater and will play an integral role in the day-to-day development operations of an active LORT regional theater. Reporting to the Director of Annual Giving, this full-time position provides administrative and operational support across the Development Department, including support for the Chief Development & Strategy Officer, Annual Giving, Institutional Giving, donor communications, and special events.

Salary: $45,000

Major Duties And Responsibilities

Support the Chief Development & Strategy Officer

• Assist with scheduling and calendar coordination, including arranging internal and external meetings and appointments.
• Assist with donor and constituent communications, including drafting, formatting, distributing, and tracking correspondence as needed.
• Prepare meeting materials, agendas, reports, and other documents.
• Assist with donor-related research, communications, and administrative projects.
• Maintain confidentiality and exercise discretion when handling sensitive donor and organizational information.

Support the Director of Annual Giving

• Assist with annual giving mailings, including preparing materials and coordinating production and distribution.
• Assist with donor and prospect list pulls, segmentation, and distribution for annual giving solicitations and communications.
• Assist with tracking annual giving campaigns, solicitations, and related communications.
• Assist with stewardship and donor acknowledgement activities as needed.
• Provide administrative assistance for institutional giving activities, including foundations, corporations, and other institutional partners.
• Assist with compiling information and materials for grant applications, reports, and donor/institutional communications.

General Development Department Support

• Support Milwaukee Rep’s Gala Auction Committee coordinating meeting schedules, communications, materials, and follow-up for committee meetings.
• Assist with tracking auction items, donor information, solicitations, and related documentation including communication with auction donors, committee members, and internal staff.
• Assist with events as needed, including registration, guest communications, and other event needs.
• Provide on-site support for select Development events, including evenings and weekends as needed.
• Provide general administrative support to members of the Development Department as needed.
• Serve as a welcoming and professional point of contact for donors, board members, and other Development constituents.
• Assist with other projects and duties as assigned.

Requirements

QUALIFICATIONS AND CORE COMPETENCIES

• Excellent writing, editing, and proofreading skills, with the ability to communicate clearly, professionally, and appropriately with donors, institutional partners, and colleagues.
• Ability to communicate effectively with a wide variety of people, including donors, board members, colleagues, and community partners.
• Strong organizational skills and exceptional attention to detail.
• Experience with or ability to learn donor databases/CRM systems; Tessitura experience preferred.
• Ability to manage multiple projects, prioritize competing deadlines, and follow through on assignments.
• Availability to work a schedule that includes occasional evenings and/or weekends during Development events.
• Knowledge of Microsoft Office Suite (Outlook, Excel, Word). Knowledge of Tessitura software is a plus.
• Ability to process and handle confidential donor and organizational information with complete discretion.
• Ability to work independently while also collaborating effectively as part of a team.