Development Administrator

Milwaukee-Repertory-Theater; Milwaukee (WI); On-site; USD 41,000 - 50,000; Full time

Job summary

Milwaukee Repertory Theater is seeking a Development Administrator to support the Development Department, including the Chief Development & Strategy Officer, Annual Giving, and donor communications. The role emphasizes organization, discretion with confidential information, and collaboration with institutional partners.

The position requires a detail-oriented, team-oriented professional who can manage multiple priorities and work evenings or weekends for events as needed.

Qualifications

• Excellent writing, editing, and proofreading skills for donors and partners.
• Effective communication with donors, board, and colleagues.
• Strong organizational skills and attention to detail.
• Experience with donor databases/CRM; Tessitura preferred.
• Ability to manage multiple projects and deadlines; adapt as needed.
• Availability for occasional evenings/weekends during events.
• Proficiency with Outlook, Excel, Word; Tessitura is a plus.

Responsibilities

• Support Chief Development & Strategy Officer with scheduling, materials, and meetings.
• Assist Annual Giving with mailings, lists, campaigns, and acknowledgments.
• Provide administrative support for institutional giving, grants, and reports.
• Coordinate Gala Auction Committee meetings and related communications.
• Offer on-site support for Development events, including evenings and weekends.
• Serve as a professional contact for donors, board members, and Development staff.

Skills

Excellent writing

Communication

Organization

Discretion with confidential data

CRM donor databases

Tessitura experience

Microsoft Office

Project prioritization

Tools

Tessitura

Microsoft Office Suite

Job description

POSITION SUMMARY:

The Development Administrator works to support all activities of the Development Department at Milwaukee Repertory Theater and will play an integral role in the day-to-day development operations of an active LORT regional theater. Reporting to the Director of Annual Giving, this full-time position provides administrative and operational support across the Development Department, including support for the Chief Development & Strategy Officer, Annual Giving, Institutional Giving, donor communications, and special events.

The Development Administrator will be a highly organized, collaborative, and detail-oriented member of the Development team who helps ensure the department operates efficiently and provides excellent service to Milwaukee Rep's donors, and institutional partners.

Salary: $45,000

Major Duties and Responsibilities:

Support the Chief Development & Strategy Officer

• Assist with scheduling and calendar coordination, including arranging internal and external meetings and appointments.
• Assist with donor and constituent communications, including drafting, formatting, distributing, and tracking correspondence as needed.
• Prepare meeting materials, agendas, reports, and other documents.
• Assist with donor-related research, communications, and administrative projects.
• Maintain confidentiality and exercise discretion when handling sensitive donor and organizational information.

Support the Director of Annual Giving

• Assist with annual giving mailings, including preparing materials and coordinating production and distribution.
• Assist with donor and prospect list pulls, segmentation, and distribution for annual giving solicitations and communications.
• Assist with tracking annual giving campaigns, solicitations, and related communications.
• Assist with stewardship and donor acknowledgement activities as needed.
• Provide administrative assistance for institutional giving activities, including foundations, corporations, and other institutional partners.
• Assist with compiling information and materials for grant applications, reports, and donor/institutional communications.

General Development Department Support

• Support Milwaukee Rep's Gala Auction Committee coordinating meeting schedules, communications, materials, and follow-up for committee meetings.
• Assist with tracking auction items, donor information, solicitations, and related documentation including communication with auction donors, committee members, and internal staff.
• Assist with events as needed, including registration, guest communications, and other event needs.
• Provide on-site support for select Development events, including evenings and weekends as needed.
• Provide general administrative support to members of the Development Department as needed.
• Serve as a welcoming and professional point of contact for donors, board members, and other Development constituents.
• Assist with other projects and duties as assigned.

Requirements

QUALIFICATIONS AND CORE COMPETENCIES

• Excellent writing, editing, and proofreading skills, with the ability to communicate clearly, professionally, and appropriately with donors, institutional partners, and colleagues.
• Ability to communicate effectively with a wide variety of people, including donors, board members, colleagues, and community partners.
• Strong organizational skills and exceptional attention to detail.
• Experience with or ability to learn donor databases/CRM systems; Tessitura experience preferred.
• Ability to manage multiple projects, prioritize competing deadlines, and follow through on assignments.
• Availability to work a schedule that includes occasional evenings and/or weekends during Development events.
• Knowledge of Microsoft Office Suite (Outlook, Excel, Word). Knowledge of Tessitura software is a plus.
• Ability to process and handle confidential donor and organizational information with complete discretion.
• Ability to work independently while also collaborating effectively as part of a team.