Development Administrator

Milwaukee Repertory Theater; Milwaukee (WI); On-site; USD 41,000 - 50,000; Full time

Job summary

Milwaukee Repertory Theater is seeking a Development Administrator to support the Development Department's day-to-day operations, reporting to the Director of Annual Giving. The role ensures efficient donor services, communications, and event coordination for a busy regional theater.

The position emphasizes organization, discretion, and collaboration, with duties spanning donor communications, mailings, grant support, and gala/event activities.

Qualifications

• Excellent writing, editing, and proofreading for donor communications.
• Clear, professional communication with donors, boards, and partners.
• Strong organization and detail orientation in a fast-paced environment.
• Experience with donor databases; Tessitura experience preferred.
• Ability to manage multiple projects and deadlines.
• Evening/weekend availability for development events.

Responsibilities

• Support scheduling and calendar coordination for the Development team.
• Draft, format, and track donor communications.
• Prepare meeting materials, agendas, and reports.
• Assist with donor research and administrative projects.
• Maintain confidentiality of donor and organizational information.
• Coordinate annual giving mailings and donor lists.
• Track annual giving campaigns and related communications.
• Provide on-site support for development events as needed.
• Serve as a welcoming, professional contact for donors and partners.

Skills

Excellent writing & editing

Strong verbal communication

Organizational skills

Attention to detail

Discretion with confidential info

Independent & collaborative work

Multitasking & time management

Microsoft Office proficiency

Tools

Tessitura CRM

MS Office Suite

Job description

POSITION SUMMARY:

The Development Administrator works to support all activities of the Development Department at Milwaukee Repertory Theater and will play an integral role in the day-to-day development operations of an active LORT regional theater. Reporting to the Director of Annual Giving, this full-time position provides administrative and operational support across the Development Department, including support for the Chief Development & Strategy Officer, Annual Giving, Institutional Giving, donor communications, and special events.

The Development Administrator will be a highly organized, collaborative, and detail-oriented member of the Development team who helps ensure the department operates efficiently and provides excellent service to Milwaukee Rep’s donors, and institutional partners.

Salary: $45,000

Major Duties and Responsibilities:

Support the Chief Development & Strategy Officer

• Assist with scheduling and calendar coordination, including arranging internal and external meetings and appointments.
• Assist with donor and constituent communications, including drafting, formatting, distributing, and tracking correspondence as needed.
• Prepare meeting materials, agendas, reports, and other documents.
• Assist with donor-related research, communications, and administrative projects.
• Maintain confidentiality and exercise discretion when handling sensitive donor and organizational information.

Support the Director of Annual Giving

• Assist with annual giving mailings, including preparing materials and coordinating production and distribution.
• Assist with donor and prospect list pulls, segmentation, and distribution for annual giving solicitations and communications.
• Assist with tracking annual giving campaigns, solicitations, and related communications.
• Assist with stewardship and donor acknowledgement activities as needed.
• Provide administrative assistance for institutional giving activities, including foundations, corporations, and other institutional partners.
• Assist with compiling information and materials for grant applications, reports, and donor/institutional communications.

General Development Department Support

• Support Milwaukee Rep’s Gala Auction Committee coordinating meeting schedules, communications, materials, and follow-up for committee meetings.
• Assist with tracking auction items, donor information, solicitations, and related documentation including communication with auction donors, committee members, and internal staff.
• Assist with events as needed, including registration, guest communications, and other event needs.
• Provide on-site support for select Development events, including evenings and weekends as needed.
• Provide general administrative support to members of the Development Department as needed.
• Serve as a welcoming and professional point of contact for donors, board members, and other Development constituents.
• Assist with other projects and duties as assigned.

QUALIFICATIONS AND CORE COMPETENCIES

• Excellent writing, editing, and proofreading skills, with the ability to communicate clearly, professionally, and appropriately with donors, institutional partners, and colleagues.
• Ability to communicate effectively with a wide variety of people, including donors, board members, colleagues, and community partners.
• Strong organizational skills and exceptional attention to detail.
• Experience with or ability to learn donor databases/CRM systems; Tessitura experience preferred.
• Ability to manage multiple projects, prioritize competing deadlines, and follow through on assignments.
• Availability to work a schedule that includes occasional evenings and/or weekends during Development events.
• Knowledge of Microsoft Office Suite (Outlook, Excel, Word). Knowledge of Tessitura software is a plus.
• Ability to process and handle confidential donor and organizational information with complete discretion.
• Ability to work independently while also collaborating effectively as part of a team.