Detail-Oriented Administrative Assistant with a Passion for People

Maxson Engineering; Littleton (CO); On-site; USD 40,000 - 46,000; Part time

Job summary

Maxson Engineering LLC is seeking an Administrative Assistant to be the heartbeat of our office, coordinating calendars, meetings, and communications with precision. You will maintain organized records and confidentiality while handling day-to-day admin tasks, enabling leadership to focus on priority projects.

We value a detailed communicator with an eye for accuracy and a flexible, proactive mindset to thrive in a fast-paced environment and support a 30-hour workweek.

Qualifications

• Strong communication and collaboration skills are essential.
• Detail-oriented with a focus on accuracy and confidentiality.
• Ability to manage time and priorities in a fast-paced environment.
• Willingness to work a 30-hour workweek and support team needs.

Responsibilities

• Coordinate calendars, meetings, and communications so information flows smoothly and everyone stays connected.
• Maintain office organization and records with confidentiality and consistent processes.
• Handle day-to-day administrative tasks, from documents and supplies to follow‑through on requests.

Skills

Detailed communicator

Quality first

Adaptability

Organizational skills

Time management

Job description

Description

Are you a precise, organized professional who thrives on variety and team interaction? Do you enjoy a fast-paced environment where no two days are the same? Are you known for your thoroughness, accuracy, and "can-do" attitude? If you are a social communicator who loves following a process to achieve high-quality results, we want to meet you!

Role

This support role is the heartbeat of our firm’s daily success. We need a proactive coordinator who can pivot quickly between tasks while maintaining a high level of precision. As our Administrative Assistant, you will:

• Coordinate & Connect: Serve as the first point of contact for our team, visitors, and partners, coordinating calendars, meetings, and communications so that information flows smoothly and everyone stays connected.
• Maintain Standards: Keep our office organized and our records accurate, upholding confidentiality and consistent processes so the workplace runs with professionalism and reliability.
• Support & Execute: Take ownership of day-to-day administrative tasks, from preparing documents and managing supplies to following through on requests, so leadership and colleagues can focus on their priorities.

Requirements

What We’d Love to See in You

• A Detailed Communicator: You are socially poised, expressive, and energized by collaborating one-on-one or with the broader team.
• A "Quality First" Mindset: You take pride in being thorough, respect established rules, and are dedicated to accuracy.
• Natural Urgency: You are energized by a non-linear workday and can shift mental gears quickly without losing focus on the details.
• Reliable & Structured: You appreciate clear direction and use strong organizational skills to prioritize time-sensitive tasks effectively.
• Schedule Alignment: You desire a 30-hour workweek for a balanced, focused work life.

Why Work With Us?

Maxson Engineering LLC is a multi-discipline design firm with vast experience tackling complex projects in the industry — from new construction to critical renovations. We are a team of innovators and problem-solvers who do demanding, deeply rewarding work. Here, a quality work ethic isn’t just appreciated — it’s expected. We empower our people to own their work, go deep in their discipline, and make every project better than the last. If technical excellence and doing things right matters to you, this is where you belong!

Maxson Engineering is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.