Detail-Oriented Admin & QA Coordinator

Bev-Hub; Wichita (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Bev-Hub in Wichita, KS is seeking an Administrative Assistant/Quality Assurance Coordinator to support daily office administration, documentation, and QA tracking for a beverage manufacturing facility.

The role combines administrative duties with quality documentation and inventory support, requiring strong organization and communication in a fast-paced environment. Knowledge of QuickBooks and MS Office is essential.

Qualifications

• Strong organizational and time management skills required.
• Excellent attention to detail and accuracy.
• Professional customer service and communication skills.
• Proper phone and email etiquette.
• Experience with QuickBooks and MS Excel/Word.
• Ability to multitask in a fast-paced environment.
• Experience in food manufacturing preferred.
• Maintains confidentiality and professionalism.

Responsibilities

• Handle daily administrative tasks and office organization.
• Maintain digital and physical filing systems.
• Communicate professionally with clients, suppliers, and internal teams by phone and email.
• Support scheduling, invoice tracking, and office coordination activities.
• Assist with QuickBooks entries and administrative reporting.
• Maintain records in Microsoft Excel and Word.
• Assist QA with inbound/outbound ingredient and finished goods tracking.
• Organize production records, supplier documents, COAs, batch paperwork, and quality files.
• Support traceability and documentation for audits and customer requests.

Skills

Organizational skills

Time management

Customer service

Phone and email etiquette

Multitasking

Confidentiality

Food manufacturing experience

Administrative experience

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Bev-Hub in Wichita, KS is seeking an Administrative Assistant/Quality Assurance Coordinator to support daily office administration, documentation, and QA tracking for a beverage manufacturing facility.

The role combines administrative duties with quality documentation and inventory support, requiring strong organization and communication in a fast-paced environment. Knowledge of QuickBooks and MS Office is essential.