Administrative Assistant / Quality Assurance Coordinator

Bev-Hub; Wichita (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Bev-Hub in Wichita, KS is seeking an Administrative Assistant/Quality Assurance Coordinator to support daily office administration, documentation, and QA tracking for a beverage manufacturing facility.

The role combines administrative duties with quality documentation and inventory support, requiring strong organization and communication in a fast-paced environment. Knowledge of QuickBooks and MS Office is essential.

Qualifications

• Strong organizational and time management skills required.
• Excellent attention to detail and accuracy.
• Professional customer service and communication skills.
• Proper phone and email etiquette.
• Experience with QuickBooks and MS Excel/Word.
• Ability to multitask in a fast-paced environment.
• Experience in food manufacturing preferred.
• Maintains confidentiality and professionalism.

Responsibilities

• Handle daily administrative tasks and office organization.
• Maintain digital and physical filing systems.
• Communicate professionally with clients, suppliers, and internal teams by phone and email.
• Support scheduling, invoice tracking, and office coordination activities.
• Assist with QuickBooks entries and administrative reporting.
• Maintain records in Microsoft Excel and Word.
• Assist QA with inbound/outbound ingredient and finished goods tracking.
• Organize production records, supplier documents, COAs, batch paperwork, and quality files.
• Support traceability and documentation for audits and customer requests.

Skills

Organizational skills

Time management

Customer service

Phone and email etiquette

Multitasking

Confidentiality

Food manufacturing experience

Administrative experience

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Bev-Hub- Wichita, KS

Administrative Assistant/Quality Assurance Coordinator

Company Name: Bev-Hub

Position Type: Full Time

Bev-Hub is seeking a highly organized and detail-oriented team member for a blended Administrative Assistant and Quality Assurance support role for our Wichita, KS beverage manufacturing facility. This position will support daily office administration, documentation management, quality tracking, and communication between internal teams, suppliers, and clients.

The ideal candidate is professional, dependable, organized, and comfortable working in a fast-paced manufacturing environment where accuracy and communication are critical

Administrative Support

• Manage daily administrative tasks and office organization
• Maintain organized digital and physical filing systems
• Communicate professionally with clients, suppliers, and internal teams by phone and email
• Support scheduling, invoice tracking, and office coordination activities
• Assist with QuickBooks entries and administrative reporting
• Maintain accurate records within Microsoft Excel and Word

Quality Assurance & Inventory Tracking Support

• Assist the Quality Team with inbound ingredient tracking and documentation
• Assist with outbound finished goods tracking and record management
• Organize production records, supplier documents, COAs, batch paperwork, and quality files
• Support traceability and documentation readiness for audits and customer requests
• Verify documentation accuracy and report discrepancies when identified
• Assist with Maintaining organized QA records and compliance documents

Housekeeping & Facility Support

• Perform daily and weekly office housekeeping and cleaning tasks

Qualifications

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Professional customer service and communication skills
• Proper phone and email etiquette.
• Fluent in Microsoft Office, specifically Excel and Word
• Experience with QuickBooks required
• Ability to multitask and prioritize responsibilities efficiently
• Comfortable working in a manufacturing and food production environment
• Ability to maintain confidentiality and professionalism

Preferred Experience

• Administrative assistant or office support experience
• Experience in food manufacturing, beverage manufacturing, QA, inventory tracking, or production environments preferred
• Familiarity with document control and audit preparation is a plus

Schedule & Compensation

• Full-time position
• Monday through Friday
• Compensation based on experience

About Bev-Hub

Bev-Hub is a beverage co-manufacturing facility specializing in shelf-stable ready-to-drink beverages. Our Wichita facility supports pilot and commercial production with a strong focus on organization, quality, operational execution, and client service.