Administrative Assistant / Quality Assurance Coordinator

Midwest Health, Inc.; Wichita (KS); On-site; USD 40,000 - 56,000; Full time

Job summary

Bev-Hub is seeking a detail-oriented Administrative Assistant and QA support for our Wichita, KS beverage manufacturing facility. The role covers office administration, documentation management, quality tracking, and cross-team communication with suppliers and clients.

The candidate should be professional, dependable, and organized, thriving in a fast-paced setting where accuracy matters and communication is essential.

Qualifications

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Professional customer service and communication skills
• Proper phone and email etiquette
• Fluent in Microsoft Office, specifically Excel and Word
• Experience with QuickBooks required
• Ability to multitask and prioritize responsibilities efficiently
• Comfortable working in a manufacturing and food production environment
• Ability to maintain confidentiality and professionalism

Responsibilities

• Support daily administrative tasks and office organization
• Maintain organized digital and physical filing systems
• Communicate professionally with clients, suppliers, and internal teams by phone and email
• Assist with scheduling, invoice tracking, and office coordination activities
• Assist with QuickBooks entries and administrative reporting
• Maintain accurate records within Microsoft Excel and Word
• Assist the Quality Team with inbound ingredient tracking and documentation
• Assist with outbound finished goods tracking and record management
• Organize production records, supplier documents, COAs, batch paperwork, and quality files
• Support traceability and documentation readiness for audits and customer requests
• Verify documentation accuracy and report discrepancies when identified
• Assist with maintaining organized QA records and compliance documents
• Perform daily and weekly office housekeeping and cleaning tasks

Skills

Organizational skills

Time management

Communication skills

Phone etiquette

Confidentiality

Multitasking

Tools

Microsoft Excel

Microsoft Word

QuickBooks

Job description

Bev-Hub is seeking a highly organized and detail-oriented team member for a blended Administrative Assistant and Quality Assurance support role for our Wichita, KS beverage manufacturing facility. This position will support daily office administration, documentation management, quality tracking, and communication between internal teams, suppliers, and clients.

The ideal candidate is professional, dependable, organized, and comfortable working in a fast-paced manufacturing environment where accuracy and communication are critical.

Key Responsibilities

Administrative Support

• Manage daily administrative tasks and office organization
• Maintain organized digital and physical filing systems
• Communicate professionally with clients, suppliers, and internal teams by phone and email
• Support scheduling, invoice tracking, and office coordination activities
• Assist with QuickBooks entries and administrative reporting
• Maintain accurate records within Microsoft Excel and Word

Quality Assurance & Inventory Tracking Support

• Assist the Quality Team with inbound ingredient tracking and documentation
• Assist with outbound finished goods tracking and record management
• Organize production records, supplier documents, COAs, batch paperwork, and quality files
• Support traceability and documentation readiness for audits and customer requests
• Verify documentation accuracy and report discrepancies when identified
• Assist with Maintaining organized QA records and compliance documents

Housekeeping & Facility Support

• Perform daily and weekly office housekeeping and cleaning tasks

Qualifications

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Professional customer service and communication skills
• Proper phone and email etiquette.
• Fluent in Microsoft Office, specifically Excel and Word
• Experience with QuickBooks required
• Ability to multitask and prioritize responsibilities efficiently
• Comfortable working in a manufacturing and food production environment
• Ability to maintain confidentiality and professionalism

Preferred Experience

• Administrative assistant or office support experience
• Experience in food manufacturing, beverage manufacturing, QA, inventory tracking, or production environments preferred
• Familiarity with document control and audit preparation is a plus

Schedule & Compensation

• Full-time position
• Monday through Friday
• Compensation based on experience

About Bev-Hub

Bev-Hub is a beverage co-manufacturing facility specializing in shelf-stable ready-to-drink beverages. Our Wichita facility supports pilot and commercial production with a strong focus on organization, quality, operational execution, and client service.