Detail-Driven Operations Office Coordinator

Arvato Bertelsmann; Iowa; Presencial; USD 32.000 - 48.000; Tempo integral

Benefícios oferecidos por esta vaga

Health insurance

Dental & Vision insurance

Life Insurance

Disability pay

401(k) with company match

Paid Time Off

Tuition reimbursement

Commuter benefits

Employee assistance program

Resumo da vaga

Arvato Bertelsmann is seeking an organized Office Administrator to support the operations team and keep the office running smoothly. The role requires 2+ years of experience and a proactive, detail-focused mindset in a fast-paced environment.

You will handle day-to-day admin tasks, manage records, assist with invoicing, and coordinate team travel while collaborating with multiple departments across our Iowa operations. Proficiency in MS Office and SharePoint is expected.

Qualificações

• Proven experience as an office administrator, ideally 2+ years in an office assistant or relevant role.
• Excellent organizational skills and strong attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Fluent English communication and interpersonal abilities.

Responsabilidades

• Provide day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers).
• Create, update and maintain paperwork, records and databases.
• Manage post, invoices and high-priority documentation.
• Coordinate travel arrangements (flights, hotels, etc.).
• Liaise with Planning, HR & Recruitment, Business Operations and other departments.
• Process invoicing and quotations accurately.
• Take meeting minutes and distribute actions.
• Track inventory such as uniforms and consumables.

Conhecimentos

MS Word

MS Excel

PowerPoint

MS Office

Ferramentas

SAP

SharePoint

General Office Software

Descrição da vaga

Arvato Bertelsmann is seeking an organized Office Administrator to support the operations team and keep the office running smoothly. The role requires 2+ years of experience and a proactive, detail-focused mindset in a fast-paced environment.

You will handle day-to-day admin tasks, manage records, assist with invoicing, and coordinate team travel while collaborating with multiple departments across our Iowa operations. Proficiency in MS Office and SharePoint is expected.