Detail-Driven Administrative & Billing Specialist

Al Warren Oil Company, Inc.; Bensenville (IL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance (BCBS)

PPO coverage options

Health Savings Account (HSA)

Life and disability insurance

Paid vacation and holidays

Job summary

Al Warren Oil Company is seeking a motivated Clerical & Administrative Support Specialist for its Bensenville office. The role focuses on accurate invoicing for fuel, lubricant, and DEF deliveries, invoice verification, and seamless communication with sales, operations, and accounting to resolve billing issues.

You will also handle order entry, customer records, and general office tasks. The ideal candidate brings clerical or billing experience, strong numerical attention, and proficiency with

Qualifications

• Experience in clerical, administrative, billing, or office support roles.
• Strong attention to detail and ability to work with numbers accurately.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Experience with accounting software or ERP systems is a plus.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Process and generate customer invoices for fuel, lubricant, and DEF deliveries with high accuracy.
• Verify pricing, gallons, product codes, and delivery documentation before billing.
• Assist with resolving billing discrepancies by coordinating with sales, operations, and accounting.
• Maintain organized billing records and supporting documentation.
• Support Accounts Receivable with invoice copies, customer inquiries, and payment follow-ups as needed.
• Enter supplier invoices and verify costs when required.

Skills

Attention to detail

Microsoft Office

Communication skills

Customer service

Task prioritization

Tools

Excel

Outlook

Word

Accounting software

ERP systems

Job description

Al Warren Oil Company is seeking a motivated Clerical & Administrative Support Specialist for its Bensenville office. The role focuses on accurate invoicing for fuel, lubricant, and DEF deliveries, invoice verification, and seamless communication with sales, operations, and accounting to resolve billing issues.

You will also handle order entry, customer records, and general office tasks. The ideal candidate brings clerical or billing experience, strong numerical attention, and proficiency with