Detail-Driven Administrative Assistant

San Antonio Water System; San Antonio (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

San Antonio Water System is seeking an Administrative Assistant to support management and staff with mid-level administrative tasks, document preparation, and customer service. The role involves scheduling, travel arrangements, filing, and basic financial support.

The position requires clerical experience, strong typing, and proficiency with word processing, spreadsheets, databases, and presentation tools. A Texas driver’s license is required, and the incumbent may work standard office hours,

Qualifications

• High School Diploma or GED required.
• Three years' experience in administrative/secretarial roles.
• Proficient typing skills.
• Proficient with word processing, spreadsheets, databases, and presentation software.
• Experience with financial, purchasing and time/attendance software.
• Valid Class C Texas Driver's License.
• Ability to report to work on time and maintain good attendance.

Responsibilities

• Prepare, review and draft correspondence, memoranda, board items, presentations, reports and other documents; may transcribe minutes.
• Prepare and monitor financial information including budget, time and attendance documentation and supplies.
• Process purchase requests for payments and act as credit card liaison for the department.
• Research information for reporting and perform data entry in databases and spreadsheets.
• Maintain filing systems and organize records.
• Provide customer service by screening calls, assisting visitors, and answering inquiries.
• Coordinate and schedule meetings, maintain calendars, and arrange travel; manage deadlines.
• Sort and distribute mail and handle outgoing correspondence.
• Maintain employee records and comply with policies; support office operations.
• Perform other duties as assigned.

Skills

Typing

Communication

Time management

Education

High School Diploma or GED

Two years college in Business Administration

Tools

Word processing software

Spreadsheet software

Database software

Presentation software

Financial software

Purchasing software

Time and attendance software

Job description

San Antonio Water System is seeking an Administrative Assistant to support management and staff with mid-level administrative tasks, document preparation, and customer service. The role involves scheduling, travel arrangements, filing, and basic financial support.

The position requires clerical experience, strong typing, and proficiency with word processing, spreadsheets, databases, and presentation tools. A Texas driver’s license is required, and the incumbent may work standard office hours,