Desktop Publishing Assistant (Russian)

UN Secretariat; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

UN Secretariat in New York seeks a Desktop Publishing Assistant to support the production of official UN documentation using digital publishing tools. The role involves applying editorial changes, ensuring typography and layout compliance, and collaborating with editors to produce high-quality outputs.

The candidate should have a minimum of five years in digital publishing, strong familiarity with Adobe InDesign and Microsoft Office, and a willingness to assist across information materials and

Qualifications

• High school diploma or equivalent required; desktop publishing certification desirable.
• Minimum five years of progressive experience in digital publishing, copy editing, proofreading, and typographical layout.
• Proficiency with digital publishing and design applications (e.g., InDesign) essential.
• Experience in UN system or similar international organizations desirable.

Responsibilities

• Participate in the team production of official documentation using digital publishing technologies.
• Incorporate edits from reporters, revisers and editors, ensuring formatting and content guidelines are followed.
• Retrieve documents from the UN Official Documents System and verify terminology.
• Assist senior Desktop Publishing Assistants and update information materials (web pages, brochures).
• Maintain flexibility with shifts and potential overtime.

Skills

MS Office

Adobe InDesign

Editorial best practice

Project management

Production knowledge

Team collaboration

Learning new tech

Education

High School Diploma

Tools

Adobe InDesign

Microsoft Office

Job description

Organizational context:

Organizational context: This Desktop Publishing Assistant position is within the Meetings Support Section of the Department for General Assembly and Conference Management (DGACM) at the UN Secretariat. The role is based in New York and reports to the Team Lead of the Desktop Publishing Team, contributing to the production of official UN documentation.

Job purpose:

Job purpose: The Desktop Publishing Assistant plays a crucial role in the production of official UN documentation, supplements, and publications. This involves utilizing digital publishing technologies to ensure documents meet formatting and typographical standards, conforming to both draft translations and original manuscripts. The role requires incorporating editorial changes accurately, performing layout corrections, and assisting senior staff. Additionally, the incumbent will retrieve documents from the UN Official Documents System, verify terminology, and support the updating of information materials like web pages and brochures, ensuring timely and high-quality output for the Meetings Support Section.

Responsibilities:

Responsibilities: Key responsibilities include participating in the team production of official documentation using digital publishing technologies in the specified language. This involves incorporating edits from reporters, revisers, and editors, ensuring final documents adhere to content and formatting guidelines. The role requires performing necessary formatting and layout corrections, and alerting supervisors to any discrepancies. The Assistant will also retrieve documents from the UN Official Documents System, research terminology, and assist senior Desktop Publishing Assistants. Flexibility with shifts, overtime availability, and support for updating information materials such as web pages and brochures are also expected.

Education:

Education: A high school diploma or equivalent is required. Further studies or certifications in desktop publishing, proofreading, or a related field are considered desirable.

Work experience:

Work experience: A minimum of five years of progressive experience in digital publishing technologies, including typing, copy editing, proofreading, and typographical layout, is required. Proficiency with digital publishing and design applications like Adobe InDesign is essential. Experience within the UN system or similar international organizations, along with multichannel publishing or content management tools, is desirable.

Skills:

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in desktop publishing and graphic design software (e.g., Adobe InDesign)
• Understanding of editorial and desktop publishing best practices
• Ability to manage multiple projects simultaneously
• Knowledge of standard production, printing, and digital publishing processes
• Strong teamwork and collaboration skills
• Technological awareness and ability to learn new technologies

Required languages:

Required languages: English, Russian, French