Senior Human Resources Assistant

UN Secretariat; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

UN Secretariat in New York seeks a Senior Human Resources Assistant to support the DOS and client entities with HR services, recruitment, placement and administration of entitlements. The role ensures compliance with HR policies and assists in providing guidance to managers and staff in a fast-paced, international environment.

The position reports to the Team Lead and requires a high school diploma with at least seven years of relevant experience in HR, client services, or administration.

Qualifications

• A high school diploma or equivalent is required.
• A minimum of seven years of progressively responsible experience in HR, client services, or administration is required.
• Experience in providing guidance on HR rules, regulations, policies and procedures is essential.

Responsibilities

• Participate in recruitment and selection for secretarial and clerical positions, screen applications, prepare candidate profiles and coordinate recruitment activities.
• Advise managers and staff on HR policies and procedures, manage personnel actions related to appointments, entitlements and separations, and serve as a primary contact for routine HR inquiries.
• Assist in processing classification requests, provide guidance on classification procedures, and support maintenance of HR guidance materials and knowledge resources.
• Monitor service requests, maintain accurate case information, conduct research on HR policies, support audit activities, prepare reports and correspondence, and maintain HR files and databases.
• Training and supervision of junior staff may also be required.

Skills

Professionalism

Planning and Organizing

Client Orientation

HR policies & procedures

HR rules interpretation

Initiative

Problem-solving

Time management

Partnership building

Data analysis

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Organizational context: The Department of Operational Support (DOS) provides comprehensive operational support across the UN Secretariat. The Division of Administration in New York offers essential administrative functions, including human resources, budget, and finance. This role is within the OneEO Client Desk 5, supporting the Department of Global Communications, Development Coordination Office, and Resident Coordinator System. The Senior Human Resources Assistant reports to the Team Lead.

Job purpose: The Senior Human Resources Assistant plays a crucial role in supporting the operational efficiency of the Department of Operational Support (DOS) and its client entities. This position is integral to the OneEO Client Desk 5, providing essential human resources services. The role contributes to the effective functioning of the Department of Global Communications, the Development Coordination Office, and the Resident Coordinator System by managing recruitment, placement, and administration of entitlements. By ensuring adherence to HR policies and procedures, the assistant facilitates smooth HR operations, supports client entities in their HR needs, and contributes to maintaining high standards of efficiency and compliance within the UN Secretariat.

Responsibilities: Key responsibilities include participating in the recruitment and selection process for secretarial and clerical positions, screening applications, preparing candidate profiles, and coordinating recruitment activities. The role involves advising managers and staff on HR policies and procedures, managing personnel actions related to appointments, entitlements, and separations, and serving as a primary contact for routine HR inquiries. Additionally, the position assists in processing classification requests, provides guidance on classification procedures, and supports the maintenance of HR guidance materials and knowledge resources. The Senior HR Assistant also monitors service requests, maintains accurate case information, conducts research on HR policies, supports audit activities, prepares reports and correspondence, and maintains HR files and databases. Training and supervision of junior staff may also be required.

Education: A high school diploma or its equivalent is required for this position.

Work experience: A minimum of seven years of progressively responsible experience in human resources, client services, or administration is required. Experience in providing guidance on HR rules, regulations, policies, and procedures is also essential. Desirable experience includes using ERP systems, conducting data analysis, preparing reports, and supporting recruitment processes in an international or multinational setting.

Skills: Professionalism, Planning and Organizing, Client Orientation, knowledge of HR policies and procedures, ability to interpret and apply HR rules, initiative, problem-solving, time management, partnership building, and data analysis.

Required languages: English

Desired languages: French