Documents Management Assistant

GloJobs; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The United Nations in New York seeks a Documents Management Assistant (G-5) to evaluate pre-session documents for the General Assembly, ECOSOC and related bodies. You will verify compliance with submission dates, page limits and applicable rules under supervision.

You will help maintain a computerized database to alert submitters of deadlines and provide updated information to author departments and committee secretaries.

Responsibilities

• Evaluate pre-session documents for the General Assembly, ECOSOC and their subsidiary bodies headquartered in New York, submitted for processing, to verify legislative mandates and compliance with submission dates and page-limitation.
• Assist in maintaining a computerized database to alert submitters of submission deadlines by reminders and provide updated information to author departments and committee secretaries.

Job description

Documents Management Assistant at UN.

Grade: G-5.

Location: New York, United States.

Application deadline: 22 September 2026.

Within limits of delegated authority and under the general supervision of the Chief of the Section, the incumbent will be responsible for the following duties:

• Evaluate all pre-session documents for the General Assembly, ECOSOC and their subsidiary bodies headquartered in New York, submitted for processing, in order to verify legislative mandates, ensure compliance with submission dates, page-limitation, in accordance with relevant policies, guidelines, rules and regulations on control and limitation of documentation.
• Assist in maintaining a computerized database in order to alert submitters of submission deadlines by electronically-generated reminders and provides author departments and committee secretaries with updated information as requested.