Desk Assistant/Office Administrator - RideNow Dallas

RideNow Group; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employer paid life and short-term-disb

Generous paid time off and vacation

Employee discounts on powersports

Growth opportunities within a national

Job summary

RideNow Powersports - Dallas is seeking a highly organized Desk Assistant/Office Administrator to support dealership operations, assist sales and accounting teams, and help ensure accurate deal processing and timely service for customers.

Responsibilities include reviewing deal jackets, submitting funding packages, registering warranties, managing titles in WebDealer, tracking inventory, and coordinating with sales and accounting.

Qualifications

• At least 1 year of dealership or similar admin experience.
• Strong attention to detail with excellent organizational skills.
• Ability to multitask in a high-volume environment.
• Clear verbal and written communication skills.
• Comfortable using dealership systems and standard office software.
• Proactive, team-oriented and adaptable to changing priorities.
• Must be able to sit for prolonged periods at workstation.

Responsibilities

• Review sales deal jackets for accuracy, completeness and required signatures.
• Submit funding packages and ensure follow-up for timely processing.
• Register warranties and apply rebates, incentives, and bonuses.
• Keep the sales desk fully stocked with required forms and documents.
• Process and manage titles through the WebDealer system.
• Track and manage dealership inventory and title documentation.
• Notify customers when license plates are available or mailed.
• Monitor and track lien payoffs to ensure proper documentation and follow-through.
• Coordinate with both sales and accounting departments to support operational needs.
• Assist with other clerical or administrative tasks as needed.

Skills

Attention to detail

Multitasking

Verbal/written comms

Team orientation

Software proficiency

Adaptability

Sitting suitability

Tools

WebDealer system

Job description

Desk Assistant/Office Administrator - RideNow Dallas

#RN2572

Description and Responsibilities

RideNow Powersports - Dallas , with over 50 locations nationwide, is looking for a highly organized and dependable Desk Assistant/Office Administrator to support our dealership operations! If you're detail-oriented, thrive in a fast-paced environment, and enjoy supporting both sales and accounting teams, this is the opportunity for you!

This position plays a vital role in ensuring deals are processed accurately, inventory and title records are maintained, and both internal teams and customers receive timely and efficient service. You’ll receive generous training pay to get started and enjoy a collaborative, team-first work environment.

Key Responsibilities:

• Review sales deal jackets for accuracy, completeness, and required signatures
• Submit funding packages and ensure follow-up for timely processing
• Register warranties and apply applicable rebates, incentives, and bonuses
• Keep the sales desk fully stocked with required forms and documents
• Process and manage titles through the WebDealer system
• Track and manage dealership inventory and title documentation
• Notify customers when license plates are available or mailed
• Monitor and track lien payoffs to ensure proper documentation and follow-through
• Coordinate with both sales and accounting departments to support operational needs
• Assist with other clerical or administrative tasks as needed

Requirements

What We’re Looking For:

• At least 1 year of experience in a dealership or similar administrative role
• Strong attention to detail with excellent organizational skills
• Ability to multitask in a high-volume environment
• Clear verbal and written communication skills
• Comfortable using dealership systems and standard office software
• Proactive, team-oriented, and adaptable to changing priorities
• Must be able to sit for prolonged periods of time at work station

What We Offer:

• Employer paid life and short-term disability insurance
• Generous paid time off and vacation plan
• Employee discounts on powersports vehicles, parts, and merchandise
• Growth opportunities within a national dealership network – we promote from within!

All applicants must pass pre-employment screening including background check, MVR, and drug testing.

IND02

Work Type

On-Site

Position Type

Full Time

EEO is the Law