Design Studio Operations Lead

Workshop/APD; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with profit sharing

Stocked office pantry

Regular company events

Hybrid schedule

Job summary

Workshop/APD is seeking a Studio Coordinator to help run a busy architectural design studio in New York. You will manage calendars, coordinate meetings, travel, communications, and studio logistics while supporting studio leaders and teams in a fast-paced, collaborative environment.

The role emphasizes organizational excellence, proactive service, and a willingness to multitask across administrative and project support tasks. A hybrid schedule and health and wellness benefits are available.

Qualifications

• 1–3 years of experience in the design industry or creative field supporting multiple teams
• Ability to balance multiple tasks and establish priorities
• Strong proficiency in Microsoft Office and basic familiarity with Adobe Creative Suite

Responsibilities

• Perform day-to-day administrative tasks for optimal studio efficiency.
• Act as main point of contact for studio leaders and team members.
• Manage the calendars of studio leadership and the studio's weekly rhythm: Monday studio meeting, weekly office hours, leadership check-ins.
• Coordinate with executive assistants to schedule client meetings and internal sessions and send reminders.
• Track recurring meetings and team events to maintain consistency.
• Ensure staff assignments are carried out in a timely, efficient manner.
• Schedule all travel arrangements for studio leaders and team members.
• Serve as liaison between staff and external contacts as needed.
• Review, manage, and file documents for studio leaders with an organized system.
• Produce and update financial, managerial, and operational spreadsheets regularly.
• Take notes in meetings and field calls and emails.
• Follow up with studio leaders on open items and progress on projects.
• Assist with ad-hoc tasks including errands, delivering items, and travel as needed.

Skills

Excellent communication

Tools

Microsoft Office

Adobe Creative Suite (Photoshop, InDesign)

Job description

Workshop/APD is seeking a Studio Coordinator to help run a busy architectural design studio in New York. You will manage calendars, coordinate meetings, travel, communications, and studio logistics while supporting studio leaders and teams in a fast-paced, collaborative environment.

The role emphasizes organizational excellence, proactive service, and a willingness to multitask across administrative and project support tasks. A hybrid schedule and health and wellness benefits are available.