Studio Coordinator

Workshop/APD; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with profit sharing

Stocked office pantry

Regular company events

Hybrid schedule

Job summary

Workshop/APD is seeking a Studio Coordinator to help run a busy architectural design studio in New York. You will manage calendars, coordinate meetings, travel, communications, and studio logistics while supporting studio leaders and teams in a fast-paced, collaborative environment.

The role emphasizes organizational excellence, proactive service, and a willingness to multitask across administrative and project support tasks. A hybrid schedule and health and wellness benefits are available.

Qualifications

• 1–3 years of experience in the design industry or creative field supporting multiple teams
• Ability to balance multiple tasks and establish priorities
• Strong proficiency in Microsoft Office and basic familiarity with Adobe Creative Suite

Responsibilities

• Perform day-to-day administrative tasks for optimal studio efficiency.
• Act as main point of contact for studio leaders and team members.
• Manage the calendars of studio leadership and the studio's weekly rhythm: Monday studio meeting, weekly office hours, leadership check-ins.
• Coordinate with executive assistants to schedule client meetings and internal sessions and send reminders.
• Track recurring meetings and team events to maintain consistency.
• Ensure staff assignments are carried out in a timely, efficient manner.
• Schedule all travel arrangements for studio leaders and team members.
• Serve as liaison between staff and external contacts as needed.
• Review, manage, and file documents for studio leaders with an organized system.
• Produce and update financial, managerial, and operational spreadsheets regularly.
• Take notes in meetings and field calls and emails.
• Follow up with studio leaders on open items and progress on projects.
• Assist with ad-hoc tasks including errands, delivering items, and travel as needed.

Skills

Excellent communication

Tools

Microsoft Office

Adobe Creative Suite (Photoshop, InDesign)

Job description

Workshop/APD is an award-winning, multidisciplinary architecture and design firm. From dramatic penthouses and seaside retreats to luxury residential developments and groundbreaking hotels and restaurants, our projects are uniquely defined by a sense of place and purpose and a desire to ultimately enhance users experience through exceptional design. Our aesthetic is timelessly modern but site-specific, unbound by project type or a singular style. Our diverse and collaborative team of creative architects, interior designers, and product designers leverage vast and highly varied experiences to solve complex design challenges, resulting in holistic spaces, products and experiences that are exceptionally beautiful and accessible.

About the role

We are looking for a Studio Coordinator to assist in the day-to-day operations and management of one of our top Architectural Design Studios. In this role you will be responsible for performing a variety of general administrative tasks to keep the studio, projects and its leaders organized, including calendars, meetings, travel, communications and day-to-day studio logistics. The ideal candidate is self-motivated, proactive, service-minded and a highly organized individual who can multitask effectively in a fast-paced, high-energy, creative environment.

What you’ll do

• Perform day-to-day administrative tasks for optimal studio efficiency.
• Act as main point of contact for studio leaders and team members.
• Manage the calendars of studio leadership and the studio's weekly rhythm: the Monday studio meeting, weekly office hours, the studio management meeting and leadership check-ins.
• Work with executive assistants to prioritize client meetings and key internal sessions and send reminders.
• Keeping track of various recurring meetings and team events.
• Ensuring staff assignments are carried out in a timely and efficient manner.
• Scheduling of all travel arrangements.
• Serve as the liaison between staff and external contacts as needed.
• Reviewing, managing, and filing documents for the studio leaders, while adhering to and maintaining a well-organized system.
• Producing and updating financial, managerial, and operational spreadsheets regularly.
• Taking notes in meetings and fielding phone calls and emails.
• Regularly following up with studio leaders on open items.
• Keeping studio leaders apprised of progress on all projects on a consistent basis.
• Ad-hoc tasks as needed, including running errands, delivering accessories, purchasing items and associated travel.

Qualifications

• 1 to 3 years of experience in the design industry or creative field supporting multiple teams
• Ability to balance multiple tasks and establish priorities
• Strong proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Basic proficiency in Adobe Creative Suite to this (Photoshop & InDesign) strongly preferred
• Excellent verbal and written communication skills

About Us

At Workshop/APD, we believe great design begins with great people. Our studio is a collaborative, supportive community where architects and designers can do their best work while enjoying a flexible hybrid schedule, generous time‑off policies, and comprehensive health and wellness benefits. We offer a 401(k) with profit sharing, a stocked office pantry, and regular company events that keep us connected and inspired. Our culture is rooted in growth: from structured mentorship and performance coaching to cross‑team design reviews and continued‑education opportunities, we invest deeply in every team member’s development. We’re committed to fostering creativity, community, and a workplace where people feel supported, empowered, and excited to grow their careers.