Design Studio Coordinator — Scheduling & Showroom Ops (Hybrid)

Encore AZ; Scottsdale (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401 (k) matching

Health Insurance

Health Savings Account

Paid Time Off

Referral Program

Vision Insurance

Job summary

Encore Design Services is seeking a highly organized Design Studio Coordinator to support our Design Studio team in Scottsdale. This role maintains studio operations, coordinates schedules, manages documentation, and supports product updates to ensure a smooth experience for builders and internal teams.

The ideal candidate thrives in a fast-paced environment, communicates effectively with customers, vendors, and cross-functional partners, and is proficient with Microsoft Office.

Qualifications

• 2+ years of administrative, project coordination, scheduling, or operations support experience.
• Strong organizational skills with exceptional attention to detail.
• Strong written and verbal communication with the ability to interact professionally with customers, vendors, builders, and internal teams.
• Comfortable learning new software systems and processes.

Responsibilities

• Coordinate and manage buyer appointments, builder specifications, and designer schedules.
• Maintain studio calendars, scheduling systems, and customer-facing documentation.
• Prepare and distribute reports, pricing sheets, and project-related documentation.
• Audit files and records for accuracy, completeness, and consistency.
• Coordinate product updates, showroom displays, vendor communications, and training events.
• Support model home projects by preparing documentation, pricing, and selection records.
• Assist with product reselects, warranty-related changes, and builder requests.
• Serve as a liaison between the Design Studio and internal departments including Sales, Estimating, Operations, Accounting, and Field teams.
• Support new community launches, product implementations, and ongoing builder programs.
• Maintain organized records and ensure timely communication with builders, vendors, and internal teams.
• Manage and support day-to-day Design Studio operations to ensure efficient workflows, accurate documentation, timely project completion and exceptional customer experience

Skills

Administrative experience

Project coordination

Scheduling

Operations support

Tools

Microsoft Office Suite

Excel

Outlook

Word

Teams

Job description

Encore Design Services is seeking a highly organized Design Studio Coordinator to support our Design Studio team in Scottsdale. This role maintains studio operations, coordinates schedules, manages documentation, and supports product updates to ensure a smooth experience for builders and internal teams.

The ideal candidate thrives in a fast-paced environment, communicates effectively with customers, vendors, and cross-functional partners, and is proficient with Microsoft Office.