Design School Dean’s Office: Executive Assistant & Ops

Pratt Institute; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

The Assistant to the Dean at Pratt Institute’s School of Design in Brooklyn serves as the Dean’s operational anchor, handling executive administration, communications, events, and facilities workflows across five departments.

Reporting to the Dean and collaborating with the Assistant Dean and Directors, you will manage calendars, coordinate travel, liaise with faculty, staff, alumni, and partners, and supervise student staff. On-site five days per week.

Qualifications

• Associate’s Degree required; Bachelor’s Degree strongly preferred.
• Minimum of 3 years of progressive administrative, operational, or executive support experience.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Familiarity with higher education systems and CMS/web publishing.
• Excellent written and verbal communication with discretion.

Responsibilities

• Manage the Dean’s calendar and briefings; resolve conflicts and coordinate materials.
• Serve as primary liaison for internal and external stakeholders for the Dean’s Office.
• Coordinate travel arrangements and hospitality for domestic and international guests.
• Support governance, accreditation, and curricular documentation and meetings.
• Oversee fiscal processing and facilities workflows; supervise student staff.

Skills

Administrative support

Calendar management

Stakeholder communication

Discretion

Education

Associate degree

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

Website CMS

Workday

Canvas

Job description

The Assistant to the Dean at Pratt Institute’s School of Design in Brooklyn serves as the Dean’s operational anchor, handling executive administration, communications, events, and facilities workflows across five departments.

Reporting to the Dean and collaborating with the Assistant Dean and Directors, you will manage calendars, coordinate travel, liaise with faculty, staff, alumni, and partners, and supervise student staff. On-site five days per week.