Dean’s Office: Executive Assistant & Operations Lead

Pratt Institute; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

Pratt Institute in Brooklyn, NY seeks an Assistant to the Dean for the School of Design. This on-site role coordinates executive operations, communications, events, and governance across five departments, reporting to the Dean with liaison duties to the Provost and senior leadership.

Qualifications include a 3+ year track record in executive support, an Associate’s Degree, and strong proficiency with Google Workspace and CMS tools.

Qualifications

• Education: Associate’s Degree required; Bachelor’s Degree strongly preferred.
• Experience: Minimum of 3 years of progressive administrative support.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Familiarity with website content management systems and digital communication tools.
• Experience with enterprise higher education systems (e.g., Workday, Canvas).
• Excellent written, editorial, and verbal communication; absolute confidentiality.
• Commitment to an inclusive environment and collaboration within a diverse community.

Responsibilities

• Executive Calendar & Briefings: manage the Dean’s calendar and briefings.
• Reception & triage: primary contact, screen inquiries, route to appropriate staff.
• Interdepartmental coordination: liaison to Provost, VPs, chairs, and staff.
• Travel & guest hospitality: coordinate domestic/international travel and honoraria.
• Academic search logistics: support faculty searches and candidacy itineraries.
• RPT coordination: assist with documentation for evaluations and tenure reviews.
• Governance: plan meetings, draft agendas, distribute minutes.
• Accreditation & assessment: assemble reports and program reviews.
• Bulletins & publications: edit curriculum content for bulletins/catalogues.
• Public programming: plan events, lectures, exhibitions, and registrations.
• Digital content: curate school CMS pages, newsletters, and social media.
• Alumni & external engagement: support outreach with partners.
• Fiscal & facilities: process PO/ invoices, coordinate space and assets.
• Student supervision: oversee student staff and timecards.
• Other duties: perform any additional tasks as required.

Skills

Calendar management

Executive support

Communication

Confidentiality

Coordination

Stakeholder engagement

Time management

Education

Associate’s Degree

Bachelor’s degree strongly preferred

Tools

Google Workspace

Microsoft Office

CMS

Workday

Canvas

Job description

Pratt Institute in Brooklyn, NY seeks an Assistant to the Dean for the School of Design. This on-site role coordinates executive operations, communications, events, and governance across five departments, reporting to the Dean with liaison duties to the Provost and senior leadership.

Qualifications include a 3+ year track record in executive support, an Associate’s Degree, and strong proficiency with Google Workspace and CMS tools.