Dean’s Office: Executive Operations & Liaison

Pratt; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

Pratt Institute’s School of Design seeks an Assistant to the Dean to serve as the operational anchor for the Dean’s Office. This role manages executive administration, digital communications, event planning, and facilities workflows across five design departments and associated labs.

The position reports to the Dean and collaborates with the Assistant Dean, Director of Finance & Operations, and department leaders to ensure discretion, excellence, and timely execution of institutional priorities.

Qualifications

• Associate’s Degree required; Bachelor’s Degree strongly preferred.
• Minimum of 3 years of progressive administrative or executive support experience.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with CMS, digital communication tools, and social media platforms.
• Experience with enterprise higher education systems (Workday, Canvas).
• Strong written, editorial, and verbal communication; ability to handle confidential information.
• Cultural competence and ability to collaborate in a diverse community.

Responsibilities

• Manage the Dean’s executive calendar and briefing materials.
• Screen, triage, and route inbound correspondence, calls, and visitors; handle routine inquiries.
• Coordinate travel itineraries and host visiting guests and events.
• Support Faculty Affairs, search coordination, and labor relations tasks.
• Assist in governance, curriculum, assessment, and accreditation reporting.
• Plan and coordinate events, lectures, exhibitions, and public programming.
• Oversee fiscal processing and facilities coordination.
• Supervise student employees and assist workload management.
• Perform other duties as required.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Communication

Discretion

Cultural competence

Education

Associate’s Degree

Bachelor’s Degree

Tools

Google Workspace

Microsoft Office Suite

CMS

Workday

Canvas

digital room-scheduling platforms

Job description

Pratt Institute’s School of Design seeks an Assistant to the Dean to serve as the operational anchor for the Dean’s Office. This role manages executive administration, digital communications, event planning, and facilities workflows across five design departments and associated labs.

The position reports to the Dean and collaborates with the Assistant Dean, Director of Finance & Operations, and department leaders to ensure discretion, excellence, and timely execution of institutional priorities.