Design Projects Coordinator - Hybrid & Detail‑Oriented

Stella Contracting, Inc; Phoenix (AZ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Sign-on bonus

Phone and internet stipend

Paid time off and holidays

Professional development opportunities

Job summary

Stella Contracting, Inc is seeking a Design Coordinator to support the planning, coordination, development, and delivery of design projects. The role connects designers, project managers, stakeholders, vendors, and other partners to ensure organized information and timely deliverables.

The candidate should have strong organizational skills, design awareness, attention to detail, and effective communication.

Qualifications

• 2–5 years of experience in design coordination or related fields.
• Strong organizational and document-management skills.
• Excellent attention to detail.
• Ability to coordinate multiple projects and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or similar tools.

Responsibilities

• Coordinate design activities across multiple projects and stakeholders.
• Organize design files, drawings, specifications, presentations, and project documentation.
• Track design deliverables, deadlines, revisions, and approvals.
• Coordinate the distribution and review of design materials.
• Maintain accurate records of current and superseded design documents.
• Help ensure that design information is complete, accurate, and available to the appropriate teams.
• Work closely with project managers and design leads to support project schedules and deliverables.
• Track project milestones and identify potential delays or outstanding items.
• Coordinate meetings, design reviews, presentations, and follow-up actions.
• Prepare agendas, meeting notes, action-item lists, and project updates.
• Follow up with stakeholders to ensure assigned design-related tasks are completed on schedule.
• Review design documentation for completeness, consistency, and coordination.
• Identify discrepancies, missing information, or conflicting requirements and upgrade them appropriately.
• Coordinate comments and revisions between internal teams and external consultants.
• Maintain revision histories and approval records.
• Assist with preparing design packages and presentation materials.

Skills

Design coordination

Organizational skills

Communication skills

Microsoft Office

Education

Bachelor's degree

Tools

AutoCAD

Revit

Adobe Creative Cloud

Bluebeam

Job description

Stella Contracting, Inc is seeking a Design Coordinator to support the planning, coordination, development, and delivery of design projects. The role connects designers, project managers, stakeholders, vendors, and other partners to ensure organized information and timely deliverables.

The candidate should have strong organizational skills, design awareness, attention to detail, and effective communication.