Design Operations Coordinator

Stella Contracting, Inc; Newark (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Phone and internet stipend

Sign-on bonus

Paid time off

Job summary

Stella Contracting, Inc. is seeking a Design Coordinator to support planning, coordination, development, and delivery of design projects across the organization.

The role connects designers, project managers, stakeholders, consultants, and vendors while keeping design information organized and on track. The ideal candidate will have strong organizational skills, design awareness, attention to detail, and effective communication.

Qualifications

• 2–5 years of experience in design coordination, architecture, engineering, construction, interior design, or related field.
• Strong organizational and document-management skills.
• Excellent attention to detail.
• Ability to coordinate multiple projects, priorities, and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with designers, project managers, vendors, and stakeholders.
• Comfortable reviewing drawings, plans, specifications, or other technical/design documentation.
• Proficiency with Microsoft Office or comparable productivity tools.

Responsibilities

• Coordinate design activities across multiple projects and stakeholders.
• Organize design files, drawings, specifications, presentations, and project documentation.
• Track design deliverables, deadlines, revisions, and approvals.
• Coordinate distribution and review of design materials.
• Maintain accurate records of current and superseded design documents.
• Help ensure design information is complete, accurate, and available to appropriate teams.
• Work with project managers and design leads to support project schedules and deliverables.
• Track milestones and identify delays or outstanding items.
• Coordinate meetings, design reviews, and follow-up actions.
• Prepare agendas, meeting notes, action-item lists, and project updates.
• Follow up with stakeholders to ensure tasks are completed on schedule.
• Review design documentation for completeness, consistency, and coordination.
• Identify discrepancies, missing information, or conflicting requirements and upgrade them.
• Coordinate comments and revisions between internal teams and external consultants.
• Maintain revision histories and approval records.
• Assist with preparing design packages and presentation materials.

Skills

Organization

Attention to detail

Communication

Project coordination

MS Office

Education

Bachelor's degree (Architecture/Engineering/Design)

Tools

AutoCAD

Revit

Adobe Creative Cloud

Bluebeam

Job description

Stella Contracting, Inc. is seeking a Design Coordinator to support planning, coordination, development, and delivery of design projects across the organization.

The role connects designers, project managers, stakeholders, consultants, and vendors while keeping design information organized and on track. The ideal candidate will have strong organizational skills, design awareness, attention to detail, and effective communication.