Design Coordination Specialist

Stella Contracting, Inc

Baltimore (MD)

Hybrid

USD 80,000 - 100,000

Full time

9 days ago

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Benefits offered by this job

Sign-on bonus

Phone and internet stipend

Hybrid work arrangement

Paid time off

Job summary

Stella Contracting, Inc. is seeking a Design Coordinator to support planning, coordination, development, and delivery of design projects.

You will act as a central hub among designers, project managers, stakeholders, consultants, and vendors to organize information, track revisions, and keep projects moving from concept through execution. The ideal candidate blends strong organizational skills, design awareness, attention to detail, and effective communication.

Qualifications

2–5 years of experience in design coordination, architecture, engineering, construction, interior design, project coordination, or related field.
Strong organizational and document-management skills.
Excellent attention to detail.
Ability to coordinate multiple projects, priorities, and deadlines.
Strong written and verbal communication skills.
Ability to work effectively with designers, project managers, vendors, and other stakeholders.
Comfortable reviewing drawings, plans, specifications, or other technical/design documentation.
Proficiency with Microsoft Office or comparable productivity tools.

Responsibilities

Coordinate design activities across multiple projects and stakeholders.
Organize design files, drawings, specifications, presentations, and project documentation.
Track design deliverables, deadlines, revisions, and approvals.
Coordinate the distribution and review of design materials.
Maintain accurate records of current and superseded design documents.
Help ensure that design information is complete, accurate, and available to the appropriate teams.
Work closely with project managers and design leads to support project schedules and deliverables.
Track project milestones and identify potential delays or outstanding items.
Coordinate meetings, design reviews, presentations, and follow-up actions.
Prepare agendas, meeting notes, action-item lists, and project updates.
Follow up with stakeholders to ensure assigned design-related tasks are completed on schedule.
Review design documentation for completeness, consistency, and coordination.
Identify discrepancies, missing information, or conflicting requirements and upgrade them appropriately.
Coordinate comments and revisions between internal teams and external consultants.
Maintain revision histories and approval records.
Assist with preparing design packages and presentation materials.