Design Project Coordinator: Engineering Docs Lead

The Austin Company; Irvine (CA); On-site; USD 53,000 - 81,000; Full time

Benefits offered by this job

Medical and Dental

Life Insurance

STD

LTD

401K with matching

Job summary

The Austin Company, a leading design, engineering, and construction firm, seeks a Design Project Coordinator to support the Engineering Department in coordinating project transmittals and ERs, maintaining specifications, and handling document control. The role emphasizes independent work, discretion with confidential matters, and strong communication.

Ideal candidates will have an associate or bachelor's degree with at least 5 years in admin/clerical or project coordination roles.

Qualifications

• Associate or bachelor’s degree preferred.
• 5 years’ experience in administrative, clerical, project coordination, or engineering support role or similar.
• Strong interpersonal skills and ability to exercise good judgment with confidential matters.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), MasterSpec, and BlueBeam Revu.
• Excellent organizational, project management, and recordkeeping skills with ability to take meeting minutes.
• Excellent written and verbal communication skills with strong attention to detail.

Responsibilities

• Provide administrative support for Engineering Projects, collaborating with Discipline Managers and Design Project Managers.
• Support project transmittals and Engineering Releases (ERs) including assembling documentation packages, routing drawings and specifications, tracking approvals, and maintaining release logs.
• Maintain and control Engineering technical specifications ("Book Specs") including document revisions, review cycles, archiving, and distribution of current versions.
• Schedule project meetings and design reviews; attend meetings and record accurate meeting minutes and action items for distribution.
• Produce professional documents, presentations, agendas, logs, and status reports using company software platforms.
• Maintain engineering project spreadsheets, document registers, and departmental tracking tools.
• Support audits and internal reviews by retrieving controlled engineering documentation as requested.
• Sort and distribute physical mail for local Engineering Operations, including occasionally preparing and shipping engineering mail and packages.
• Support general clerical duties including copying, scanning, printing, document formatting, and records retention.
• Support the print room and office supplies for engineering operations.
• Provide administrative support for the Director of Engineering for department and project work.
• Support expense reports, travel coordination, onboarding documentation, and other administrative needs for engineering leadership.
• Assist Engineering leadership in maintaining professional licenses and certifications (e.g., PE licenses), including tracking renewal deadlines, maintaining licensing records, coordinating continuing education documentation, preparing and submitting renewal applications, and processing associated fees and documentation.
• Identify opportunities to improve engineering administrative workflows to ensure Engineering Operations run smoothly.

Skills

Interpersonal skills

Written & verbal communication

Attention to detail

Project coordination

Education

Associate degree

Bachelor’s degree

Tools

MasterSpec

BlueBeam Revu

Microsoft Office

Job description

The Austin Company, a leading design, engineering, and construction firm, seeks a Design Project Coordinator to support the Engineering Department in coordinating project transmittals and ERs, maintaining specifications, and handling document control. The role emphasizes independent work, discretion with confidential matters, and strong communication.

Ideal candidates will have an associate or bachelor's degree with at least 5 years in admin/clerical or project coordination roles.