Design Project Coordinator - Engineering Admin & Records

GOEBEL FIXTURE COMPANY; Melbourne (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and Dental

Life Insurance

STD

LTD

401K with matching

Job summary

The Austin Company in Melbourne is seeking a Design Project Coordinator to support the Engineering Department by coordinating project transmittals, ERs, and maintaining controlled specifications. This role requires handling meeting minutes, documentation packages, and logs while collaborating with Discipline and Design Project Managers.

You will manage book specs, assist leadership with licensing renewals, and support audits and internal reviews.

Qualifications

• Associate or bachelor’s degree preferred.
• 5 years’ experience in an administrative, clerical, project coordination, or engineering support role or similar business role.
• Strong interpersonal skills and ability to exercise good judgment with confidential matters.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Master Spec, and BlueBeam Revu.
• Excellent organizational, project management, and recordkeeping skills. Ability to take meeting minutes.

Responsibilities

• Provide administrative support for the Engineering Projects, collaborating with Discipline Managers and Design Project Managers.
• Support project transmittals and Engineering Releases (ERs) including assembling documentation packages, routing drawings and specifications, tracking approvals, and maintaining release logs.
• Maintain and control Engineering technical specifications(“Book Specs”) including document revisions, review cycles, archiving, and distribution of current versions.
• Schedule project meetings and design reviews; attend meetings and record accurate meeting minutes and action items for distribution.
• Produce professional documents, presentations, agendas, logs, and status reports using company software platforms.
• Maintain engineering project spreadsheets, document registers, and departmental tracking tools. Maintain engineering project spreadsheets, document registers, and departmental tracking tools.
• Support audits and internal reviews by retrieving controlled engineering documentation as requested.
• Sort and distribute physical mail for local Engineering Operations, including occasionally preparing and shipping engineering mail and packages.
• Support general clerical duties including copying, scanning, printing, document formatting, and records retention.
• Support the print room and office supplies for engineering operations.
• Provide administrative support for the Director of Engineering for department and project work.
• Support expense reports, travel coordination, onboarding documentation, and other administrative needs for engineering leadership.
• Assist Engineering leadership in maintaining professional licenses and certifications (e.g., PE licenses), including: Tracking renewal deadlines, maintaining licensing records, coordinating continuing education documentation, preparing and submitting renewal applications, and processing associated fees and documentation.
• Identify opportunities to improve engineering administrative workflows to ensure Engineering Operations run smoothly.

Skills

Interpersonal skills

Communication skills

Organization

Project coordination

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Master Spec

BlueBeam Revu

Job description

The Austin Company in Melbourne is seeking a Design Project Coordinator to support the Engineering Department by coordinating project transmittals, ERs, and maintaining controlled specifications. This role requires handling meeting minutes, documentation packages, and logs while collaborating with Discipline and Design Project Managers.

You will manage book specs, assist leadership with licensing renewals, and support audits and internal reviews.