Design Project Coordinator: Contracts & Client Liaison

gmhillengineering; Jacksonville (FL); Sur place; USD 52 000 - 76 000; Plein temps

Résumé du poste

GMHILL Engineering, Inc. seeks an experienced Project Administrator to manage design project documentation, contracts, and client communications. The role serves as a key contact for clients and the project team, requiring professionalism in person and on the phone.

Responsibilities include supporting contracts, budgets, specs, and subconsultant coordination, with strong emphasis on document control and software tools such as Smartsheet, Procore, and WAWF for tracking and billing.

Qualifications

• 5+ years in a related role within the AEC industry or equivalent.
• US citizenship and ability to obtain security clearance.
• Strong communication, organization, and multitasking abilities.
• Proficiency in MS Office; familiarity with Procore, Smartsheet, and Bluebeam preferred.

Responsabilités

• Project Support: assist with contracts, budgets, and design project documentation from start to finish.
• Specifications Management: help develop and manage design specifications and workflows.
• Subconsultant Coordination: track insurance, maintain records, and support relationships.
• Contract Administration: prepare and distribute subcontracts, change orders, and purchase orders.
• Meeting Coordination: schedule, attend, and document project meetings.
• Document Management: maintain organized digital and paper files for project materials.
• Software & Data Entry: use Smartsheet, Procore, and WAWF for tracking and billing.
• Invoice Processing: support invoice coding and submission.
• General Admin: handle correspondence, printing, and other admin tasks.

Connaissances

AEC terminology

MS Office proficiency

Procore proficiency

Communication & organization

Formation

High school diploma

Associate degree

Bachelor’s degree

Outils

Smartsheet

Procore

Bluebeam

Description du poste

GMHILL Engineering, Inc. seeks an experienced Project Administrator to manage design project documentation, contracts, and client communications. The role serves as a key contact for clients and the project team, requiring professionalism in person and on the phone.

Responsibilities include supporting contracts, budgets, specs, and subconsultant coordination, with strong emphasis on document control and software tools such as Smartsheet, Procore, and WAWF for tracking and billing.