Design & Development Coordinator: Proposals & Vendors

Cohera; San Diego (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance coverage including医疗,

Discretionary PTO for vacation and лич

401(k) with employer match

Paid DMCP and/or CMP certification

Job summary

Cohera is seeking a Design and Development Coordinator in Charleston, SC. You will support proposals, pricing, and client materials, collaborating with Sales and the Design & Development team to craft accurate shells and documentation.

You will write creative descriptions for venues and activities, coordinate with vendors and sites, and help manage timelines, budgets, and logistics to ensure successful proposals and programs.

Qualifications

• Minimum of two years’ work experience.
• Internship or project-based experience in proposal writing, event design, hospitality, or creative services a plus.

Responsibilities

• Collaborate with a Manager or Director in the development of proposals and pricing utilizing pre-built tariff, with the potential for customization, to meet client and program objectives.
• Support Design & Development Department in the production of client proposals by creating accurate shells and supporting documentation.
• Write and adapt creative descriptions for client-facing materials such as activities/tours, venues, and restaurants, customizing standard content when necessary.
• Maintain direct communication with Sales team throughout the proposal phase, including discovery calls, meetings, site visits, and presentations, both virtual and in-person.
• Conduct initial vendor outreach to confirm availability and collect service information aligned with proposal and contract parameters.
• Maintain holds for venues and vendors during the sales process, ensuring timely release or confirmation based on project status.
• Participate in site inspection planning and execution when required, supporting logistics, vendor coordination, and documentation.
• Proactively manage workload and role responsibilities in order to meet deadlines and stakeholder expectations; adjust program details throughout the proposal phase to ensure alignment of scope, budget, and logistics.
• Support Design & Development with operational inputs including diagrams, vendor reconciliation, and vendor payment facilitation via Ramp for Site Inspections.
• Attend and contribute to turnover meetings with the Event Management and Sales teams to ensure seamless handoffs and clear program documentation.
• Position requires flexibility to work late hours and weekends as needed to meet deadlines and ensure timely project completion.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Job description

Cohera is seeking a Design and Development Coordinator in Charleston, SC. You will support proposals, pricing, and client materials, collaborating with Sales and the Design & Development team to craft accurate shells and documentation.

You will write creative descriptions for venues and activities, coordinate with vendors and sites, and help manage timelines, budgets, and logistics to ensure successful proposals and programs.