Design Coordination Specialist

Stella Contracting, Inc; Boston (MA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Sign-on bonus

Phone and internet stipend

Hybrid work arrangement

Job summary

Stella Contracting, Inc. is seeking a Design Coordinator to support planning, coordination, development, and delivery of design projects across the organization.

This role connects designers, project managers, stakeholders, consultants, and vendors, ensuring designs move smoothly from concept to execution. The ideal candidate has strong organizational skills, design awareness, attention to detail, and effective communication.

Qualifications

• 2–5 years of experience in design coordination, architecture, engineering, construction, interior design, project coordination, or a related field.
• Strong organizational and document-management skills.
• Excellent attention to detail.
• Ability to coordinate multiple projects, priorities, and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or comparable productivity tools.
• Experience with AutoCAD, Revit, Adobe Creative Cloud, Bluebeam, or comparable design/documentation software.
• Experience coordinating design revisions, approvals, or submittals.
• Experience working with architects, engineers, contractors, consultants, or design vendors.

Responsibilities

• Coordinate design activities across multiple projects and stakeholders.
• Organize design files, drawings, specifications, presentations, and project documentation.
• Track design deliverables, deadlines, revisions, and approvals.
• Coordinate the distribution and review of design materials.
• Maintain accurate records of current and superseded design documents.
• Help ensure that design information is complete, accurate, and available to the appropriate teams.
• Work closely with project managers and design leads to support project schedules and deliverables.
• Track project milestones and identify potential delays or outstanding items.
• Coordinate meetings, design reviews, presentations, and follow-up actions.
• Prepare agendas, meeting notes, action-item lists, and project updates.
• Follow up with stakeholders to ensure assigned design-related tasks are completed on schedule.
• Review design documentation for completeness, consistency, and coordination.
• Identify discrepancies, missing information, or conflicting requirements and elevate them appropriately.
• Coordinate comments and revisions between internal teams and external consultants.
• Maintain revision histories and approval records.
• Assist with preparing design packages and presentation materials.
• Serve as a central point of communication for design-related information.
• Coordinate with architects, engineers, designers, consultants, contractors, suppliers, and other external partners as required.
• Communicate project requirements, deadlines, and outstanding items clearly.
• Help resolve coordination issues and ensure decisions are properly documented.
• Support the procurement and delivery of design-related materials when required.

Skills

2–5 years experience

Design coordination

Architecture

Engineering

Construction

Interior design

Project coordination

Communication skills

Microsoft Office

Education

Bachelor's degree

Tools

AutoCAD

Revit

Adobe Creative Cloud

Bluebeam

Job description

Stella Contracting, Inc. is seeking a Design Coordinator to support planning, coordination, development, and delivery of design projects across the organization.

This role connects designers, project managers, stakeholders, consultants, and vendors, ensuring designs move smoothly from concept to execution. The ideal candidate has strong organizational skills, design awareness, attention to detail, and effective communication.