Dermatology Pathology Coordinator

Dermatology & MOHS Surgery; Florida; On-site; USD 36,000 - 48,000; Full time

Job summary

Dermatology & MOHS Surgery is seeking a Pathology Administrative Assistant to manage pathology calls, scheduling, and reports. You will ensure reports are received, documented in the EMR, and communicated to patients with HIPAA compliance.

You will coordinate follow-up treatments, track pending results, and liaise with providers and outside labs to prevent missing pathology findings while maintaining patient confidentiality and accurate documentation.

Qualifications

• High school diploma or GED required.
• Medical Assistant or Administrative Assistant experience preferred.
• Dermatology experience preferred; willing to train the right candidate.
• Experience with pathology result management preferred.
• Experience using EMR, preferably Modernizing Medicine (EMA).

Responsibilities

• Monitor incoming pathology reports daily from laboratories.
• Match pathology reports to the correct patient and biopsy site.
• Upload pathology reports into the EMR.
• Notify the provider when pathology results are available for review.
• Document provider recommendations accurately in the EMR.
• Contact patients regarding pathology results as directed by the provider.
• Schedule follow-up appointments for Mohs surgery, excisions, cryotherapy, ED&C, topical treatments, SRT.
• Coordinate referrals with outside specialists and ensure records are sent.
• Track pending pathology reports to ensure final results.
• Maintain a pathology tracking log to verify case completion.
• Send certified letters and document contact attempts for unavailable patients.
• Monitor patients who decline treatment and document informed refusal.
• Assist providers with pathology documentation and correspondence.
• Scan, upload, and organize pathology records in the chart.
• Communicate with laboratories about missing or amended reports.
• Ensure pathology documentation meets policies and regulatory standards.
• Assist with quality assurance projects related to pathology tracking and follow-up.

Skills

Attention to detail

Organizational skills

HIPAA compliance

Phone etiquette

Multitasking

EMR experience

Medical terminology

Prioritize urgent results

Education

High school diploma or GED

Medical Assistant / Administrative Assistant experience

Dermatology experience preferred

EMR familiarity (EMA)

Tools

EMA (Modernizing Medicine)

Job description

Dermatology & MOHS Surgery is seeking a Pathology Administrative Assistant to manage pathology calls, scheduling, and reports. You will ensure reports are received, documented in the EMR, and communicated to patients with HIPAA compliance.

You will coordinate follow-up treatments, track pending results, and liaise with providers and outside labs to prevent missing pathology findings while maintaining patient confidentiality and accurate documentation.