Dermatology Office Operations Leader

Docs, Llc; Kettering (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

DOCS Dermatology Group is seeking an Assistant Office Manager to drive an elevated patient experience and oversee daily office operations. You will coordinate staff schedules, onboarding, and vendor coordination, while ensuring compliant and efficient workflows within the dermatology practice.

You will partner with the Office Manager and providers to maintain high standards of patient care, manage inventory, and support local marketing and promotional activities in the assigned market.

Qualifications

• Bachelor’s degree or 5 years experience in patient service, healthcare operations, hospitality, aesthetics, or a comparable setting.
• Strong coordination and multitasking abilities in a fast-paced healthcare environment.
• Excellent written and verbal communication with a professional, service-oriented approach.

Responsibilities

• Coordinate day-to-day office activities to support safe, efficient, patient-centered operations.
• Manage staff schedules, PTO, and coverage needs; escalate issues as needed.
• Serve as first point of contact for workflow questions and operational issues; support onboarding and training.
• Maintain inventory and records; support vendor coordination and service visits.
• Provide superior patient support, education, and scheduling, ensuring a positive patient experience.

Skills

Coordinate workflows

Staff scheduling

Communication skills

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Tools

EMR systems

Microsoft Office

Job description

DOCS Dermatology Group is seeking an Assistant Office Manager to drive an elevated patient experience and oversee daily office operations. You will coordinate staff schedules, onboarding, and vendor coordination, while ensuring compliant and efficient workflows within the dermatology practice.

You will partner with the Office Manager and providers to maintain high standards of patient care, manage inventory, and support local marketing and promotional activities in the assigned market.