Dermatology Department Operations Coordinator

Mount Sinai; United States; On-site; USD 60,000 - 75,000; Full time

Job summary

Mount Sinai's Waldman Department of Dermatology at the Icahn School of Medicine seeks an Administrative Coordinator to oversee department head administrative duties and office services. You will manage calendars, plan travel, handle payroll submissions and HR liaison work, and monitor budgets and records.

The role supervises 1–2 staff and reports to a division head or higher, with responsibilities for proposals, procurement, and routine communications.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5 years of related administrative or business experience; supervisory experience preferred.

Responsibilities

• Manage and maintain the faculty member’s calendar; coordinate internal and external meetings and events.
• Coordinate domestic and international travel; arrange flights, lodging and itineraries.
• Prepare travel reimbursements and track business expenses per policy.
• Maintain accurate CVs, publications, awards and biosketches for annual reviews.
• Organize electronic records and assist with routine correspondence and materials.
• Track invitations, speaking engagements and other external commitments.
• Answer routine inquiries; escalate when needed to the appropriate department.
• Monitor department budget and grant allocations; prepare supporting documents.
• Coordinate HR and payroll transactions; liaise with HR/payroll to resolve issues.
• Ensure supplies are stocked; requisition items and coordinate with Purchasing.
• Develop/update informational flyers, brochures and mailings.
• Research and compile information for reports; prepare statistical outputs.
• Check materials for supervisor’s attention and ensure data is complete.
• May assist in grant applications and special projects.
• Coordinate administrative, secretarial and general office support coverage.
• Performs other related duties as required.

Skills

Calendar management

Travel planning

Expense reimbursement

HR liaison

Budget tracking

Records management

Administrative support

Communications

Grant prep

Procurement

Education

Bachelor’s Degree

Job description

Mount Sinai's Waldman Department of Dermatology at the Icahn School of Medicine seeks an Administrative Coordinator to oversee department head administrative duties and office services. You will manage calendars, plan travel, handle payroll submissions and HR liaison work, and monitor budgets and records.

The role supervises 1–2 staff and reports to a division head or higher, with responsibilities for proposals, procurement, and routine communications.