Deputy Clerk of Courts

Wisconsin Counties; Wisconsin; On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

PTO after 30 days

10 observed holidays

Health, Dental, Vision Insurance

Health Savings Account with employer +

Life insurance and disability

Wisconsin Retirement System

Job summary

Wisconsin Counties seeks a full-time legal clerk to perform a wide range of court-related tasks, maintaining records, processing filings, and supporting courtroom proceedings. The role emphasizes accuracy, confidentiality, and high-quality public service.

Under Wisconsin statute and Clerk of Court supervision, you will handle records, docket maintenance, and communications with the public, ensuring efficient court operations and adherence to state regulations.

Qualifications

• Associates or better in Paralegal Studies.
• Two years of clerical work experience or equivalent.
• Experience with legal processes and direct work with the public is preferred.
• Must successfully pass criminal background check.

Responsibilities

• Maintain an accurate court record.
• File and keep all documents deposited in every action or proceeding.
• Schedule court proceedings and maintain docket calendars.
• Prepare minutes and supporting documentation of court activity.
• Ensure confidentiality of cases and manage public records requests.
• Operate office equipment and assist with court-related tasks.

Skills

Legal terminology

Attention to detail

Time management

Customer service

Clear communication

Record keeping

Education

Associates or better in Paralegal Studies

Tools

Word processing

Spreadsheet

Database applications

Job description

Deputized by the Clerk of Circuit Court to perform/discharge duties in accordance with Wisconsin State Statute §59.40. Under general supervision, executes a wide variety of complex legal clerical tasks in an efficient, professional and courteous manner. Maintains records of all documents filed with the courts, keeps a record of court proceedings, provide access to court records as well as maintain confidential records.

Status: Full Time, Non-Exempt

Starting Wage Range: $26.32/hr. - $28.97/hr.
Department/Shift: Clerk of Courts
Position Open Until Filled

Monday - Friday: 8:00am - 4:30pm
Be part of a team that plays a crucial role in the justice system. Enjoy a diverse range of responsibilities, from managing court records and case files to interacting with the public and assisting courtroom proceedings. No two days are the same, keeping the role interesting and engaging. Join our team and secure you future with the Wisconsin Retirement System.

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) - available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) - with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) - an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

• Maintains an accurate court record.
• Files and keeps all documents deposited in every action or proceeding.
• Keeps a court record history in every action or proceeding.
• Prepares and keeps a minute record of all court proceedings.
• Maintains and keeps a judgment and lien docket.
• Provides case management and complies with statutes under supervision of the Clerk of Court.
• Schedules court proceedings.
• Maintains confidentiality of cases.
• Prepares minutes and supporting documentation of court activity.
• Manages and maintains court exhibits.
• Administers oaths.
• Work closely with other court staff to ensure that the proceedings run efficiently.
• Prepares court documents including: Judgments of Convictions, Warrants, Bail Bonds, Money Judgments, Temporary Restraining Orders, etc.
• Reduces court orders to written documentation.
• Enters garnishments and non-earning garnishments.
• Represents the court system through effective communication with the public and internal/external contacts.
• Provides general procedural information, including providing forms and answering general questions.
• Provides state and local court rules.
• Provides procedures and applicable court fees.
• Provides exceptional customer service.
• Drafts correspondence.
• Receives payments as required by the court.
• Conducts Records searches.
• Provides copies and certifies copies from court files.
• Operates various office equipment.
• Other duties as assigned.

REQUIRED JOB COMPETENCIES

• Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
• Ability and skill to prepare Court documents in a timely and accurate manner.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of standard and legal office practices, procedures, and clerical techniques.
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and accurately incorporate essential details in preparing legal documents.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
• Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands and fingers to handle or feel and perform repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.
• May require dealing with persons who are hostile or aggressive, posing threatening conditions.

Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants.

Qualifications

• Education
• Required
• Associates or better in Paralegal Studies.

Work experience

• Required
• Associate’s degree in a paralegal, criminal justice, administrative professional, or closely related field with two (2) year's clerical work experience. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.

Preferred

• Experience in legal processes and direct work with the general public.

Must successfully pass criminal background check.