Deputy Clerk

Judicial Branch; Nashville (TN); On-site; USD 37,000 - 61,000; Full time

Job summary

North Carolina Judicial Branch is hiring a Deputy Clerk to process, control, and maintain court documents in Davidson County's legal system. The role involves courtroom presence, data entry, filing, and customer service across criminal, civil, and family cases.

The deputy clerk will handle case files, court records, and sensitive information while collaborating with attorneys and state agencies. Knowledge of Odyssey, eCourts, and related procedures is essential.

Qualifications

• High school diploma or equivalent; 18+ years old.
• Experience in a courthouse or law office preferred.
• Duties include processing, data entry, cashiering, and case file maintenance.

Responsibilities

• Process cash receipts.
• Review and process criminal and civil cases.
• Maintain case files in the courtroom during sessions.
• Establish and maintain administrative files for adoptions, foreclosures, etc.
• Provide information to attorneys, Guardians ad Litem, DSS, and DPS.
• Administer estates and explain procedures to families.

Skills

Active listening

Public interaction

Verbal communication

Written communication

Data entry

MS Word

MS Excel

Outlook

Multitasking

Reading legal documents

Education

High school diploma

Tools

eCourts

Odyssey Enterprise Justice

eWarrants

Job description

Agency Clerk of Superior Court Division CSC Davidson Job Classification Title Deputy Clerk (S) Position Number 65026464 Grade JC01

About Us DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $37,404.00 - $60,502.00

The Office of the Clerk of Superior Court, Davidson County, is seeking a qualified individual to serve in the position of deputy clerk in the legal system of North Carolina by processing, controlling and maintaining documentation of court cases. As a deputy clerk, you may perform a variety of duties including working in the courtroom, providing customer service, data entry, typing, filing, cash receipting, multi-tasking, and an assortment of other tasks.

Responsibilities and Duties

• Process cash receipts.
• Review, prepare, and process criminal and civil cases including misdemeanors, infractions, divorce, child custody, and juvenile cases.
• Process cases, produce records, and maintain case files in the courtroom during court sessions.
• Establish and maintain case files for adoptions, determinations of incompetency, foreclosures, motor vehicle liens, etc.
• Provide sensitive information for juvenile casework to attorneys, Guardians ad Litem (GAL), the Department of Social Services (DSS), and the Department of Public Safety (DPS).
• Administer estates of the deceased and explain procedures to family members and other authorized representatives.
• New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge and Skills

Knowledge of:

• NC general statutes;
• policies and procedures related to the local judicial district;
• juvenile proceedings;
• eWarrants;
• eCourts;
• Odyssey Enterprise Justice, and general office and clerical procedures.

Skills in:

• basic math;
• active listening;
• managing a high volume of public interaction;
• effectively communicating both verbally and in writing;
• fast, accurate data entry;
• and MS Word, Excel, and Outlook.

Ability to:

• read and comprehend legal documents;
• interact diplomatically with a diverse group of people;
• multi-task;
• adjust to unexpected events;
• meet deadlines;
• organize and manage files;
• work independently;
• maintain confidentiality;
• and provide procedural information without giving legal advice.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or equivalent. Minimum of 18 years of age. Davidson County residents preferred. Management prefers applicants with professional experience working in a courthouse or law office. Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

All NC Judicial Branch agencies are Equal Opportunity Employers. The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Applications may not be altered after they have been submitted.

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Benefits and Resources

To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.

State Application Resources / Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.