Deputy Clerk

City of Laramie Fire Department; Laramie (WY); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement pension

Paid time off

Holidays

Gym membership

Counseling services

Job summary

City Clerk's Office in Laramie, WY seeks a capable administrative professional to support clerical operations, handle records, prepare minutes, and assist with licensing and elections. You will interact with the public, support City Council processes, and help ensure compliance with state statutes and city codes.

The role involves processing permits, managing documents, and coordinating meetings. A Bachelor’s degree or equivalent experience and strong communication skills are required.

Qualifications

• Bachelor's degree in business administration/public administration or equivalent work experience
• Four years of administrative experience involving frequent public contact

Responsibilities

• Assist City Clerk and Senior Deputy Clerk in carrying out division administrative functions
• Assist with records management and archives for official City records
• Prepare minutes for City Council and boards and commissions
• Update divisional information, meeting dates, agendas, and minutes on the website
• Serve as main point of contact for public inquiries and licensing questions
• Process bid openings and bid documents; release securities as assigned
• Process alcohol-related permits and business/licensing applications
• Maintain city council time entries, AP entries and purchase card transactions
• Cash handling for the City Clerk's division
• Prepare official documents for City Council review
• Read and apply Wyoming statutes and Laramie Municipal Code relevant to the division
• Coordinate meeting locations and notices, assist with travel arrangements and occasional night meetings
• Assist with municipal election administration

Job description

Hourly Range: $24.2525 - $32.0007

Hourly Range: $24.2525 - $32.0007

Application Deadline: Open Until Filled

*Dependent on experience and qualifications.*

Under the direction of the City Clerk, this position performs a variety of professional and technical duties related to assisting in executing the operations and programs of the City Clerk's Office including, but not limited to, administering assigned programs and procedures for City Council and City of Laramie Boards and Commissions, liquor licensing, business licensing, and municipal elections.

Duties & Responsibilities

Assist the City Clerk and Senior Deputy Clerk in carrying out the division's administrative functions

• Assist with records management and archive systems for official City records
• Assist City Clerk and Senior Deputy Clerk in preparing minutes for City Council and boards and commissions
• Update website with division information, meeting dates, agendas, and minutes for City Council and city boards and commissions as assigned
• Serve as the main point of conduct for the public in regard to answering the division phone line, answering questions related to licensing, attending
• Conduct bid openings and process bid documents; release securities, as assigned
• Collect and process all alcohol related Special Event Permits, Alcohol Catering Permit, Malt Beverage Permits, and Open Container Permits
• Collect and process Business Licenses and Liquor Licensing applications
• Maintain City Council time entries, accounts payable entries and purchase card transactions in accounting software
• Cash handling for the City Clerk's Division cash drawer
• Provide support and review to staff and directors for official documents that will be presented to City Council
• Read, interpret, and apply Wyoming State Statutes and Laramie Municipal Code related to liquor laws, open meetings, public records, and other applicable sections to the function of the City Clerk's Division
• Making arrangements for public meeting locations, coordination with facilities staff for setup and tear down, media notices, developing information flyers, and other accommodations as necessary
• Assist with travel arrangements for the City Clerk's Division and Council
• Clerking occasional night meetings is required as assigned
• Assist with municipal election administration

Preferred Qualifications

Bachelor's degree in business administration/public administration or an equivalent amount of work experience, including four years of administrative experience involving frequent contact with the public with demonstration of improved skills and continued progress.

Special Requirements

• Ability to work in a standard office environment with some ability to travel to different sites; some exposure to outdoors.
• Ability to lift 50 lb boxes.
• Ability to work night meetings as assigned.
• Effective communications skills both in person, over the phone, and in written communication.
• Ability to read, interpret, and apply Laramie Municipal Code and Wyoming State Statutes.

Why Join Our Team?

The City of Laramie provides a comprehensive benefits package to promote employee well-being and work-life balance. It includes health and dental insurance with employer contributions, as well as options for vision, life, and disability coverage. Employees also benefit from a retirement pension plan, paid annual leave, designated paid holidays, and the chance to participate in a community volunteer day. Additional benefits may include wellness initiatives, discounted gym memberships, access to LCCC courses, and free counseling sessions.

*Applicants who are offered appointments will be required to pass a drug screening, a comprehensive background investigation, and a driver's license check.*

*The City of Laramie is an EEO/ADA employer and a smoke-free workplace.*