Human Resources Coordinator

City of Laramie Fire Department; Laramie (WY); On-site; USD 29,000 - 38,000; Part time

Job summary

City of Laramie Fire Department is seeking a Part-Time Human Resources Coordinator to manage recruitment, onboarding, and HRIS transactions. The role emphasizes accurate data entry, scheduling, and sensitive handling of employee information in a public-sector environment.

The position offers approximately 25 hours per week, with hourly wages in the range of $20.95 to $27.64, DOQ. This non-benefited role supports the HR team and contributes to a smooth onboarding process for new hires.

Qualifications

• High school diploma or equivalent.
• Two years of administrative, office, or HR support experience.
• Experience with standard office software and data entry.
• Ability to handle confidential information and provide professional service.
• Experience with HRIS, ATS, payroll or public-sector admin.

Responsibilities

• Post positions and maintain applicant and posting records.
• Schedule interviews and coordinate candidate communications.
• Administer pre-employment checks and drug testing per procedures.
• Prepare offer letters and onboarding documentation.
• Enter new-hire data into HRIS and manage onboarding logistics.
• Coordinate orientation materials and records.
• Process HR, payroll, and training transactions in systems.
• Perform other related duties as assigned.

Skills

Administrative support

Payroll processing

HRIS

Recruiting coordination

Onboarding

Data entry

Confidentiality

Customer service

Education

High school diploma

Tools

HRIS

Applicant tracking system

Payroll system

Electronic records system

Job description

Application Deadline: ** Open Until Filled

Hourly Wage: $20.95 -- $27.64 DOQ

Approx. 25 hours per week

Part-Time, Non-Benefited

The Human Resources Coordinator is responsible for the accurate, timely, and professional execution of assigned administrative, transactional, and coordination functions within the Human Resources Department. The position maintains primary responsibility for recruitment and pre-employment administration, onboarding coordination, routine HRIS transactions, payroll-interface activities, training administration, personnel-record maintenance, policy-acknowledgment tracking, employment verification, records support, EEO and unemployment administrative work, and other assigned HR coordination activities.

Duties & Responsibilities

• Maintains responsibility for posting approved positions and maintaining complete and accurate applicant and posting records.
• Coordinates candidate communications, interview scheduling, confirmations, instructions, and related recruitment correspondence.
• Coordinates background-check administration, pre-employment drug and alcohol testing, and other approved pre-employment requirements in accordance with established procedures.
• Prepares routine offer and pre-employment documentation for appropriate review and approval and monitors outstanding requirements through completion.
• Maintains primary responsibility for onboarding administration, new-hire paperwork, pre-start coordination, and orientation scheduling and logistics.
• Prepares and maintains orientation materials, schedules, communications, and completion records.
• Enters approved new-hire information into the HRIS accurately and within required timelines.
• Tracks incomplete documentation and follows up on outstanding administrative requirements.
• Coordinates with the Sr. HR Generalist regarding orientation content and other matters requiring professional HR expertise.
• Maintains primary responsibility for routine HRIS data entry and employee transaction processing.
• Processes approved employee, benefit, payroll-related, training, and other authorized HR transactions in applicable systems.
• Performs other related duties as assigned.

Qualifications and Requirements

• Qualifications and Requirements** *(A combination of the following experience and training would be qualifying:
• High school diploma or equivalent.
• Two years of progressively responsible administrative, office, records, customer-service, payroll, or human resources support experience requiring accuracy, confidentiality, and coordination of multiple priorities.
• Experience using standard office software, maintaining electronic records, preparing routine correspondence or reports, and entering data into business information systems.
• Ability to handle confidential information and provide professional service to employees, applicants, managers, and the public.
• Prior experience in a human resources, payroll, benefits, recruiting, or public-sector administrative environment.
• Experience with an HRIS, applicant tracking system, payroll system, electronic records system, or similar enterprise software.

*Applicants who are offered appointments will be required to pass a drug screening, a comprehensive background investigation, and a driver's license check.

*The City of Laramie is an EEO/ADA employer and a smoke-free workplace.