Deputy City Clerk & Public Records Specialist

Seward — City Clerk; Alaska; On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Seward is seeking a Deputy City Clerk to support the City Clerk with administrative tasks, records management, agenda preparation, and meeting support. The role includes acting as Clerk in the City Clerk's absence and coordinating with commissions.

Evening meetings and occasional travel, including international trips to Japan with student groups, are part of the duties. A strong emphasis on accuracy, confidentiality, and municipal procedure is required.

Qualifications

• Graduation from high school or GED with office experience.
• Knowledge of Seward City Code and Alaska statutes relevant to municipal clerks.
• Familiarity with Roberts Rules of Order and procedural guidelines.
• Proficiency in writing, editing, and document formatting.
• Ability to travel domestically and internationally as needed.

Responsibilities

• Serve as Acting City Clerk in the City Clerk's absence.
• Manage records indexing, retention, and destruction per schedule.
• Process public records requests under Alaska Public Records Act.
• Prepare agenda packets for City Council meetings and coordinate statements.
• Act as clerk/parliamentarian for commissions and council in absence of City Clerk.
• Assist with elections and liquor/marijuana license processes.
• Provide Notary Public services to staff and public.

Skills

Public meetings

Records management

Parliamentary procedure

Notary Public

Education

High school diploma or GED

State Notary Public certification within 60 days

CMC designation preferred

Tools

Microsoft Word

PowerPoint

Adobe Acrobat

Job description

The City of Seward is seeking a Deputy City Clerk to support the City Clerk with administrative tasks, records management, agenda preparation, and meeting support. The role includes acting as Clerk in the City Clerk's absence and coordinating with commissions.

Evening meetings and occasional travel, including international trips to Japan with student groups, are part of the duties. A strong emphasis on accuracy, confidentiality, and municipal procedure is required.