Deployment Project Coordinator for Large-Format Infra

Orange Barrel Media; West Hollywood (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Orange Barrel Media in West Hollywood, CA is seeking a Project Coordinator to support the Deployment team throughout the project lifecycle, ensuring projects stay organized, on schedule, and positioned for successful execution.

You will connect internal teams, consultants, contractors, and vendors by maintaining accurate records, coordinating documentation, tracking progress, and supporting day-to-day operations.

Qualifications

• Bachelor's degree in Engineering, Construction Management, Architecture, Business, or a related field.
• 2–3 years of experience supporting construction, engineering, architecture, development, or project management teams.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience using Salesforce or similar project management and tracking systems.
• Strong attention to detail with the ability to maintain accurate project documentation.
• Willingness to travel up to 25% to project sites throughout the United States.

Responsibilities

• Support project managers throughout the project lifecycle, from project initiation through construction and closeout.
• Maintain project schedules and milestone tracking.
• Coordinate project meetings, document meeting minutes, and distribute follow-up items.
• Prepare recurring project status reports and maintain reporting dashboards.
• Assist with the preparation, coordination, and administration of contracts, purchase orders, change orders, and other project documentation.
• Support project budget tracking, cost reporting, and forecasting activities.
• Process project invoices and support invoice approvals.
• Coordinate design review meetings and track engineering and design deliverables.
• Track procurement activities, fabrication schedules, and material deliveries.
• Coordinate project communications among Development, Design, Operations, Finance, consultants, contractors, and vendors.
• Assist with scheduling site visits and supporting construction activities.
• Maintain project punch lists and track completion of outstanding items.
• Maintain project information within Salesforce and other project management systems.
• Support the development and continuous improvement of project management processes, templates, and documentation standards.
• Provide general administrative and operational support to the Deployment team as needed.

Skills

Organizational skills

Time management

Communication

Attention to detail

Education

Bachelor's degree

Tools

Salesforce

Microsoft Office

Job description

Orange Barrel Media in West Hollywood, CA is seeking a Project Coordinator to support the Deployment team throughout the project lifecycle, ensuring projects stay organized, on schedule, and positioned for successful execution.

You will connect internal teams, consultants, contractors, and vendors by maintaining accurate records, coordinating documentation, tracking progress, and supporting day-to-day operations.