Production Coordinator: Large-Format Campaigns & Timelines

Vector-Media; Orlando (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Vector Media in Orlando, FL is seeking a Production Coordinator to join our Operations team. You’ll oversee campaigns from production kickoff through installation, coordinating with printers, fabricators, installers, and internal teams to ensure on-time delivery of large-format and transit production materials.

In this role you’ll build schedules, review artwork and specifications, approve proofs, and translate production needs for Sales and clients, while maintaining accurate records and

Qualifications

• Strong attention to detail and commitment to quality.
• Ability to own tasks and drive them to completion.
• Good judgment and problem-solving when issues arise.
• Ability to balance urgency with approved processes.
• Collaborative, client-focused communication.
• Willingness to learn new systems and materials.

Responsibilities

• Own campaigns from kickoff through installation and final archiving.
• Build and manage production schedules with deadlines and budgets.
• Review artwork, specs, quantities for production readiness.
• Coordinate proofing and approvals; verify details before production.
• Translate production needs for Sales, clients, agencies, and creative teams.
• Prepare vendor orders and verify scope and pricing.
• Partner with printers, fabricators, installers, and internal teams.
• Track campaign status in project tools and maintain records.
• Troubleshoot issues and escalate risks with context.
• Maintain clear, professional communication with partners.
• Follow production procedures and improve workflows.
• Balance multiple deadlines while delivering high-quality results.
• Contribute to team coverage and knowledge sharing.

Skills

Attention to detail

Ownership

Judgment

Sense of urgency

Collaboration

Adaptability

Job description

Vector Media in Orlando, FL is seeking a Production Coordinator to join our Operations team. You’ll oversee campaigns from production kickoff through installation, coordinating with printers, fabricators, installers, and internal teams to ensure on-time delivery of large-format and transit production materials.

In this role you’ll build schedules, review artwork and specifications, approve proofs, and translate production needs for Sales and clients, while maintaining accurate records and