Departmental Assistant

Weill Cornell Medicine; New York (NY); On-site; USD 40,000 - 56,000; Full time

Job summary

Weill Cornell Medicine seeks an administrative assistant to provide a wide range of secretarial support for the office under supervision. You will greet staff and visitors, manage mail, schedule meetings, coordinate travel, maintain office spaces and equipment, and assist with meetings, workshops, events and presentations.

Requirements include a high school diploma or GED, about one year of administrative experience, strong organizational and written and verbal communication skills, and a

Qualifications

• High school diploma or GED required.
• Approximately 1 year of administrative support experience.
• Demonstrated organizational and communication abilities.
• Ability to maintain a professional appearance and demeanor.

Responsibilities

• Serves as the first point of contact for staff and visitors.
• Interfaces with staff regarding general office procedures.
• Distributes mail and packages.
• Manages mass distributions as needed.
• Schedules meetings and reserves conference rooms.
• Assists with meeting, workshop, and event preparation and setup.
• Maintains the office’s general appearance.
• Oversees kitchen equipment and trains staff on safety protocols.
• Assists with travel arrangements when needed.

Skills

Organizational skills

Attention to detail

Communication skills

Professionalism

Education

High school diploma or GED

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides a wide range of administrative and secretarial support for the office

Job Responsibilities

• Serves as the first point of face-to-face contact with staff and visitors to the office.
• Interfaces with staff addressing questions regarding general office procedures.
• Distributes mail and packages.
• Manages various mass distributions as needed.
• Schedules meetings/appointments as needed and reserves conference rooms for staff members. Assists with organization and preparation for all meetings, workshops, events and presentations and ensures proper room set-up.
• Maintains general appearance of the office space.
• Maintains and manages kitchen equipment. Monitors proper usage, schedules repairs when necessary and trains staff on safety and maintenance protocols.
• Assists with travel arrangements when needed.

Education

• High school diploma or GED

Experience

Approximately 1 year of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.
• Excellent communication skills (both verbal and written).
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

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